Archive Assistant

2 weeks ago

London, United Kingdom Holocaust Centre North Full time

Job description

Are you curious, proactive, and passionate about working with historical items? Are you looking to pursue a career in the heritage industry and/or develop skills in archives? If this sounds like you, then we have an exciting opportunity that awaits

We are currently seeking an organised, collaborative, and methodical individual, who is eager to expand their skill set and make a meaningful impact in our work. The role will work closely with the Archivist, but it is a key link between the Archive, the Holocaust Centre North team, and external users.

In this role, you will have the opportunity to work with a compelling collection and digitise documentary evidence of the Holocaust. You will facilitate clear and open communication between staff, volunteers, and archive users to support access to the collections. You will be able to engage with researchers, artists, and collection donors who use the Holocaust Centre North Archive.

**Core Responsibilities**:
**Digitisation (from February 2024)**:

- With the Archivist, carry out preparatory work to begin the digitisation phase of Homeward Bound, for instance, the creation of a reprographics suite.
- Manage the preservation of collection items pre and post-digitisation, e.g., repackaging and auditing.
- Photograph and scan collection items, using on-site facilities at Holocaust Centre North, as well as the University of Huddersfield reprographic suites.
- Process digitised assets with image editing software to ensure they are correctly cropped and balanced.
- Create access copies of digitised assets.

**Volunteers & Placements**
- Provide supervision for University of Huddersfield undergraduate student placements and volunteers who are working with collections on-site.
- Monitor the progress of volunteers and placements completing remote tasks, for instance, transcribing.
- Check the quality and accuracy of work created by volunteers and placements. Learning & Engagement
- Working with other team members to undertake PR and marketing activity to promote the collection, for example by writing regular social media and blog posts to highlight collection items or document the progress of Homeward Bound.
- Support colleagues to identify ways of embedding the collection in the schools' Learning Programme and in enhancements to the exhibition.

**Collections Management**
- Support the cataloguing of the collections to ISAD(G) standards, for instance inputting data into MODES collections management software and creating authority files.
- Develop collections documentation, for instance managing location guides and the accessions database.
- Support the recording of access restrictions and rights in the collection, ensuring compliance with legislation (such as GDPR and copyright).
- Sort and list new accessions of archive material.
- Undertake physical preservation activities for the collections, for instance repackaging and identifying conservation priorities.
- Undertake basic digital preservation activities, for instance checking fixity and integrity of digital records.
- Undertake cleaning and environmental monitoring of the collections (archive and exhibition).

**Day-to-day operations**
- Manage routine backups of digital records within the archive.
- Input evaluation data about the collections, for instance recording feedback, enquiries, and usage stats.
- Undertake any other duties consistent with the post that may be required. This may include evening and weekend work for which time off in lieu will be given.

**Essential attributes**

Qualifications: Educated to undergraduate level or equivalent

Skills & Attributes: Proficiency in the use of Microsoft Office - Able to manage routine and repetitive tasks with a high level of accuracy - Deal politely and confidently with visitors and archive users - Accurate, with attention to detail - Empathetic/sensitive - Methodical approach to work - Excellent written and verbal communication skills - Excellent interpersonal skills - Practical and pragmatic approach to problem-solving - Excellent organisational skills, including the ability to manage conflicting priorities - Self-motivated and able to work independently as well as work closely as part of a small team - Trustworthy

**How to apply**

Interviews will take place in person on Monday 26th June at Holocaust Centre North.

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