Events Coordinator

5 months ago

London, United Kingdom BARBRI Full time

**Summary**

At BARBRI, we provide legal education that’s fit for the future, not stuck in the past.

The world is changing, which is why legal education is different at BARBRI. We focus on flexible learning centred around new skills, roles, disciplines, and ways of working. Our innovative approach is designed to open up opportunities and enhance the qualifications and employability skills of the legal profession and aspiring lawyers, ensuring that the legal profession is accessible to all.

**Position Responsibilities**

As the Events Coordinator, you will be part of a talented Marketing team. Reporting to the Campaigns Manager and working closely with other members of the BARBRI Global team, your responsibilities will be to:

- Manage the organisation and set up of digital events using online tools such as Zoom webinars
- Organise venue bookings and logistics for in-person events
- Develop strong working relationships with 3rd parties to ensure the smooth running of events, including with event organisers, speakers, and suppliers.
- Create a briefing document for all event contributors to ensure everyone is well prepared and able to deliver at their best
- Where required, be responsible for the set-up of exhibition stand(s) and the BARBRI Global presence at in-person events (together with the event sponsor)
- Provide a monthly brief of social media marketing requirements to ensure messaging can be effectively scheduled for the promotion of events
- Source and order supporting event merchandise as required
- Establish and own a consistent process for capturing feedback and use the data to make suggestions and improvements for future events
- Be the owner of the shared event calendar, ensuring listings are up to date with the pertinent information included and all internal stakeholders are kept informed
- Log and track all event costs to ensure spend is in line with budgeted costs
- Provide stakeholders with regular reporting on event KPIs, including registrations and attendees

**Person Specification**

**Essential Requirements**
- First-class organisation skills - task-oriented and able to prioritise and plan efficiently and accurately
- Strong problem-solving skills — able to identify and resolve problems in a timely manner and gather and analyse information skillfully
- Adaptability—comfortable working in a fast-paced environment and able to deal with change, delays, or unexpected events
- Ability to manage competing demands and comfortable asking for help with prioritisation when required
- Customer-focused, maintaining a professional manner and committed to delivering an excellent experience for customers at all times
- Strong proficiency in Excel, PowerPoint, and Word
- Excellent written and verbal communication skills
- Excellent attention to detail and commitment to delivering high-quality work

**Experience**
- Event management (either in person, online or both) - required
- Ability to use design software such as Canva and/or Adobe - desirable
- Experience with webinar tools - desirable
- WordPress (or other website CMS) - beneficial
- Marketing automation (HubSpot, Marketo or similar) - beneficial

**General Responsibilities**

As a member of the global team, you will:

- Act as a role model and ambassador for the Company to enhance BARBRI’s brand awareness and perception,
- carry out a wide range of activities to ensure the success of the BARBRI global business,
- attend and contribute to team meetings and
- track and report on projects to your line manager.

**Work Environment**:
The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate.

**Apprenticeship Requirements**

To be eligible for Government Funding and an apprenticeship, you need to fulfil the below requirements:

- You must have the right to work in the UK and have been ordinarily resident in the UK / EEA for the previous 3 years or have specific immigration statuses
- You must not be registered on any other training programme (Including but not limited to apprenticeships, Higher Education, Further Education, and Adult Education)
- You must have a minimum of Level 2 qualification (grade 4 or above/grade C or above) for Maths & English at GCSE/O-Level or equivalent

**Physical Demands**:
The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit and stand. The employee must frequently use hands/fingers to operate equipment and talk/hear attributes to communicate and exchange information. The e

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