Finance and Administration Assistant

6 months ago

Norwich, United Kingdom Royal Norwich Golf Club Limited Full time

**An opportunity has arisen to join the team at Royal Norwich. We are looking for an enthusiastic and skilled person to fill the role of Finance and Administration Assistant, who will report to the Finance Director.**

**Royal Norwich is more than a golf club, and joining the team at this exciting time will give you the chance to be involved with hospitality and leisure contribute to the exciting future.**

**FINANCE AND ADMINISTRATION ASSISTANT**

Line Manager: Finance Director

Contract Length: Permanent

Hours of Work: 5 days per week, 8.30am - 5.00pm - flexibility can be discussed

**Salary**: From £25,000 - negotiable based on hours and experience

**JOB ROLE OUTLINE**

This role is responsible for the day-to-day processing of transactions and the operational organisation of the finance function. The tasks will cover daily banking and reconciliations, maintenance of both sales and purchase ledgers, and an involvement in the month end accounting process. Reporting to and assisting the Finance Director, the role has the potential to cover all aspects of accounting and reporting, dependent on experience and skills.

The role will also cover various admin roles across the business to assist all other departments in their day-to-day operation and any other reasonable management instruction.

The successful applicant will have good organisational skills and the ability manage their workload and prioritise. They will be able to work without daily supervision and have a clear understanding of their part in the finance reporting function.

There is an element of flexibility offered in the role, which can be discussed; however, there is a general requirement of daily attendance to ensure the business needs are covered. The role is a part of an enthusiastic, resolute team and the applicant is expected to play their part in all aspects of administering the business.

**Objectives**
- To provide the day-to-day Finance reference point for the business
- To maintain the sales and purchase ledgers
- To ensure all accounting transactions are recorded and all records kept up to date
- To support the Finance Director
- To provide admin assistance across the business as required

**ROLL SPECIFIC RESPONSIBILITIES**

**Banking**
- Daily processing and accounting for the tills and banking from previous day
- Investigation and resolution of banking differences with the relevant staff
- Bank account reconciliation
- Credit card reconciliation

**Sales Ledger**
- Posting of bank receipts and maintenance of outstanding lists to ensure accurate overall position is reported
- Working with the Golf Team to manage processing of invoices and credit control for golf members, bookings, and golf days
- Working with Hospitality to manage the financial administration and credit control of events and bookings

**Purchase Ledger**
- Manage purchase order process to ensure all procedures and authorisation requirements are adhered to
- Manage purchase invoices to ensure all are approved and posted correctly
- Reconcile supplier statements to ensure accurate overall position is reflected
- Prepare the monthly payment run for review and process by Finance Director
- Control expenses procedure to ensure approval and timely reimbursement

**Accounting**
- Maintenance of the nominal ledger and processing of journals as required
- Involvement in the month end process (dependent on knowledge and experience)
- Assist the business with any financial information requests as required
- Provide information to the Finance Director to assist with Management Reporting, budgeting, and external reporting as required
- Provide support and assistance to the Finance Director on any strategic or development project as required

**General**
- Assistance with weekly sales reporting and stock analysis reporting

**Person Specification**

Excellent organisational skills and ability to prioritise and manage workload

Attention to detail and understanding of confidentiality

Excellent communication and people skills

Ability to work individually and as part of a wider team

Ability to work calmly under pressure and meet deadlines

Excellent IT skills, specifically Excel and Word

Knowledge of a standard accounting package

General awareness of golf

Understanding of data protection

Experience of working in a customer facing environment

**Job Types**: Full-time, Permanent

**Salary**: From £25,000.00 per year

**Benefits**:

- Company pension
- Discounted or free food
- Employee discount
- Free parking
- Gym membership
- Life insurance
- On-site gym
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 2 years (required)

Work Location: In person

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