Company Secretarial Assistant

3 weeks ago

Milton Keynes, United Kingdom Shoosmiths Full time

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 50 law firm to achieve “Platinum Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. The lack of barriers between departments, a real lack of hierarchy, zero tolerance for arrogance makes Shoosmiths a fantastic place to work.
- The roleThe Company Secretarial team is looking for a very organised, pro-active and confident company secretarial assistant to assist the busy team with:

- company secretarial tasks including regularly making up statutory registers for client companies and filing documents at Companies House
- using the team’s Blueprint/Diligent database system to record company director changes, registered office changes and allotment and transfers of shares
- incorporating companies limited by shares, guarantee and LLP’s
- PSC changes and investigations
- filing confirmation statements and dormant accounts

This person will also assist with:

- billing clients for company secretarial work carried out by the individual
- opening and closing client/matter files
- detail oriented and focussed on providing the best work product for the group’s clients
- enjoy working in a team and as part of the wider corporate division and the firm at large
- able to complete tasks on time as required by statutory requirements and/or client demands
- adaptable to the fast-moving demands of the group’s clients

Between 1 to 2 years company secretarial experience is essential, ideally someone who has worked in professional practice (such as a law, accountancy or another professional services firm).
- Skills and qualificationsTechnical skills:

- Good IT skills - able to use Word and Excel.
- Diligent/GEMS or company secretarial software experience essential
- An eye for detail and able to spot errors.
- Innovative and able to suggest efficient ways to carry out tasks.
- Able to work in a busy team.

Personal skills:

- A positive “can do” attitude.
- Able to work independently with a good sense of responsibility and ability to “own” a task until it is completed.
- Organised, efficient, and precise.
- Open minded about developing and adopting new ways of working
- Naturally curious
- Demonstrates initiative and really thinks issues through.
- Strong communications skills at all levels

Hours

9.00 am - 5.30 pm, Monday to Friday. We work on a hybrid basis in terms of location, but members of the team are expected to be in the office for at least one day per week.
- Equal opportunitiesOur approach to our people is underpinned by our approach to diversity, inclusion and well being. Our ambition is to build a diverse and ambitious workforce that reflects all backgrounds and talents, and a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues.

This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.

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