Operations Executive

1 week ago

Canterbury, United Kingdom All Health Matters Full time

**Details**
- **30 - 37.5 hrs/week (hours negotiable)**:

- **Based at Canterbury Head Office with opportunity to work from home occasionally**:

- **Salary circa £22,000 - £26,000pa DOE + Benefits.**:

- **Employee-owned company - all direct employees who have passed probation are eligible for bonuses linked to company success.**

**About the role**

A position for Operations Executive has come up at a fantastic employee-owned company in Canterbury. This is an exciting opportunity to work with a first-class Occupational Health company.

If you are passionate about delivering first class support to the Directors and clients then this could be the perfect position for you.

You will be expected to work both under direction and autonomously to provide support.

**Person Spec**

To be considered for the Operations Executive role you will:

- Be energetic, highly organised, and versatile.
- Work well towards tight deadlines and under pressure.
- Be flexible, adaptable and willing to get involved - have a ‘can do’ attitude.
- Be a positive, enthusiastic team player.
- Have excellent communication skills and the ability to relate to others.
- Have strong time management skills with the ability to multi-task and prioritise work.
- Ensuring a high level of attention to detail - checking that the job is done to the highest standards.
- Able to learn quickly with initiative and enthusiasm.
- Have significant experience on all Microsoft Office packages alongside experience of Database Management including updating data as needed.

We’re more interested in finding the right person than someone with specific skills, so if you like things to be organised and have the get up and go to make things happen, aren’t afraid of trying new things, and like to focus on the positives, then please get in touch

**Duties**

This is a varied and exciting role, but to give you a flavour, here is a sample of the Operations Executive Job Description/ Responsibilities:

- Reporting to senior management and performing secretarial and administrative duties as required.
- Responsible for the Canterbury clinic ensuring it is clean, welcoming and staffed as needed, including occasional reception cover.
- Take control of facilities management under direction of management team.
- Preparing for exhibitions - oversee loading and unloading of van, supply of promotional materials, storing of exhibition stand etc.
- Assist with CQC registration and compliance in liaison with management.
- Support delivery of Wellbeing Services in Canterbury.
- Entering data, maintaining databases, and keeping records, including but not limited to training records.
- Assist HR Director in monitoring, organising, and booking staff training.
- Liaise with colleagues, answering calls, and making travel arrangements.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Preparing clinic for scheduled events and arranging refreshments, if required.
- Using current purchasing system, ensure clinic is adequately stocked for both OH and Wellness Clinic purposes as well as managing mail and courier services.
- Anything else required to ensure the smooth running of the business.

This position is based in our central Canterbury Head Office with home working possible in response to business demands. You may also be required to visit our London offices on occasion and may be invited to tour client sites from time to time.

All applicants will need to be DBS cleared and reference checked due to the sensitive & confidential nature of the work we do.

**Apply**

**About All Health Matters**

We’re a small but mighty employee-owned company with clinics in Canterbury and London. Our clients are other businesses, and we look after the health of their employees. Our team includes doctors, nurses, OH technicians, as well as our wonderful admin and support teams. Now is an exciting time at AHM because we’ve recently launched Wellness Clinics which open up our services to the general public providing private screening and wellness services.

Because we’re employee-owned, all our PAYE employees are co-owners of the business which means they directly benefit from the company’s success. As well as employee-ownership bonuses, our employee benefits package includes Perkbox, Benenden Health, Cycle2Work Scheme, Techscheme, free flu vaccines and eye tests, and 5% employer pension contributions, plus more

**Job Types**: Full-time, Part-time
Part-time hours: 30 per week

**Salary**: £22,000.00-£26,000.00 per year

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Flexitime
- Free flu jabs
- Health & wellbeing programme
- Referral programme
- Sick pay

Schedule:

- Day shift
- Flexitime
- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus scheme

Work Location: Hybrid remote in Canterbury

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