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Office Administrator

4 months ago

Woodbridge, United Kingdom Tuckwells Full time

This role is a great opportunity for someone looking for a varied role, working alongside all departments within our outlet. Situated in a key location as you enter the outlet, this person will represent Tuckwells to incoming visitors, answering telephone calls as well as supporting with a number of administrative and financial responsibilities.

**Essential Duties**

This role would involve (but not limited to) the following tasks:
**Reception Duties**:

- Answering phones that have not been dealt with by the auto attendant, and filtering calls/messages
- Greeting visitors and providing refreshments
- Dealing with post and deliveries

**Outlet Admin Duties**:

- Maintaining supplies of catering supplies - milk, drinks, water etc
- Central ordering and distribution of stationary across all outlets, ensuring best prices maintained
- Dealing with delivery notes for all machines delivered locally, ensuring these are scanned/sent to the relevant central dept to deal with.
- Ensuring the office is kept tidy and clean - liaising with the cleaning team as appropriate
- Organising Outlet Events
- General go to for outlet queries and liaising with Outlet Manager/CFO as appropriate and deputising where necessary.

**Finance Duties**:

- Assistance with procurement for services and goods for central services (eg: marketing, stationary, consumables)
- Processing purchase invoices for the local Parts department
- Liaising with parts team on queries on invoices
- Assisting Purchase Ledger controller with inputting purchase invoices
- Assisting Group Parts Manager with invoicing as directed
- Filing of all invoices

**Skills and Experience**
- Outgoing, confident manner and ability to communicate credibly and professionally with piers and external stakeholders.
- Some experience in admin or finance would be advantageous but not essential
- Experienced in working in a small company environment
- Experience of working under own initiative but as part of a collaborative, functioning team.

**Job Types**: Full-time, Permanent

**Benefits**:

- Additional leave
- Company pension
- Employee discount
- Free parking
- Life insurance
- On-site parking
- Referral programme
- Sick pay
- Wellness programme

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Application question(s):

- Do you have experience of working in a Finance department?

**Experience**:

- Microsoft Word: 1 year (required)
- Microsoft Excel: 1 year (required)

Licence/Certification:

- GCSEs in Maths and English, grade 4 and above (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: One location