Co-ordinator

1 week ago


Cannon Street Station, United Kingdom Fidelity International Full time

About the Opportunity

**Job Type**: Permanent

Title Co-ordinator

Department Investment Management

Location Cannon Street

Reports To Senior Manager, Equity Co-ordinator Team

Level Administration support - 3

We’re proud to have been helping our clients build better financial futures for over 50 years. How have we achieved this? By working together - and supporting each other - all over the world. So, join our [insert name of team/ business area] team and feel like you’re part of something bigger.

About your team

The coordinator team provides advanced organizational and administrative support to our Investment management team. The duties include diary management, meeting organisation, trip and travel arrangements, printing reports, hand-over notes and general administration duties.

About your role
- Maintain and proactively manage multiple, busy Microsoft Outlook diaries ensuring accuracy and appropriate level of detail
- Work closely and collaboratively with the Corporate Access team to arrange attendance for IPs at company meetings, conferences and FIL arranged trips.
- Ensure that meeting attendance records for all Investment professionals are accurate and complete on Mercury
- Arrange all logistics for meetings including meeting room booking, ensuring appropriate catering has been ordered
- Schedule, prepare and distribute appropriate information for meetings where necessary
- Organise broker and internal meetings ensuring that all broker meetings are recorded
- Ensure that meeting attendance records are accurate and complete in necessary systems
- Organisation of frequently changing travel schedules and ensuring appropriate visas are obtained
- Completion of expense reports within departmental guidelines
- Organise, prioritise and manage daily work load using own initiative
- Print reports and broker research for the Investment Professionals as requested
- Maintain up-to-date and accurate documentation specific to the coordinator department e.g. cover plan for role
- Work effectively within a team and provide cover and assistance to colleagues
- Additional administrative requests when required
- To be familiar with and adhere to the requirements of Fidelity’s Code of Ethics

About you
- Excellent organisation skills and the ability to efficiently multi-task and prioritise workload
- Proven experience of supporting busy and demanding professionals
- Strong team player and ability do flex workload to help support/cover other team members
- Solid experience of dealing with frequently changing travel plans
- Professional and enthusiastic with a flexible and positive attitude
- Excellent interpersonal skills with clear and concise communication
- Strong written and verbal communication skills
- Demonstrates maturity, diplomacy and discretion
- Ability to build and maintain relationships with both internal and external contacts at all levels
- Conscientious and very detail oriented
- Proven ability to work independently and take initiative as needed
- Must have proficiency with Microsoft Office: Outlook, Word, Excel

Feel rewarded



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