Project Administrative Assistant: Islamic Public

2 weeks ago


London, United Kingdom University College London Full time

**Ref Number**

B04-03258

**Professional Expertise**

Administration and Business Support

**Department**

UCL BEAMS (B04)

**Location**

London

**Working Pattern**

Full time

**Salary**

£31,131 - £36,348

**Contract Type**

Permanent

**Working Type**

Hybrid (20% - 80% on site)

**Available For Secondment**

No

**Closing Date**

30-Jan-2023

**About us**:
The Institute for Innovation and Public Purpose brings together an interdisciplinary group of cutting-edge academics and practitioners to influence global policy decisions and create new policy collaborations to deliver public value-driven innovations. Our mission is to change how public value is imagined, practised and evaluated to tackle societal challenges—and, by doing this, to deliver economic growth that is innovation-led, sustainable, and inclusive. Funded by the John Templeton Foundation, the Islamic Public Value project aims to uncover, and present as legitimate from every angle, the perspectives of otherwise underrepresented and underexplored Islamic institutions undertaking polycentric governance and administration and creating public value to better the lives of their constituents and neighbours. Over the three-year grant period, research findings will take the form of academic and non-academic publications, and additionally, with the institutional support and vision of The Bartlett and IIPP, will produce visual media (e.g. podcasts, short videos), and organize workshops, conferences, and public and community events so as to promote accessibility, engagement, and impact.

**About the role**:
The main purpose of this role will be to support the administration of all elements of the project, working within UCL processes and policies and co-ordinate project activities to ensure key deadlines and deliverables are met. Key duties and responsibilities will be to: - Act as point of contact for project stakeholders and maintain key stakeholder contacts and distribution lists from the project comms plan. - Provide event and communications support for the project team, working closing with the IIPP Comms team. - Set up and coordinate conferences and workshops. - Organise meetings, travel and accommodation for staff when required - Arrange regular project meetings and attend meetings as required, producing and circulating concise and accurate minutes and action logs. - Assist in completing paperwork required by UCL’s governance processes (e.g. business cases, approval templates, risk registers etc). - Assist with the creation and/or completion of regular project reporting and tracking documentation as required;
- Assist with the active management of project schedules, risk registers and monitoring internal and external inter-dependencies within and across programmes and/or projects. - Assist with the financial management of the project, including processing expenses claims and invoices and supporting supplier set-ups - Carry out other duties as are within the scope, spirit, and purpose of the job, as requested by the line manager.

**About you**:

- strong organisational skills and the ability to prioritise in the face of competing priorities;
- excellent interpersonal skills, including diplomacy and discretion, and the ability to work with staff, stakeholders, and suppliers at all levels;
- the ability to service meetings and events; take concise minutes and action notes. Proactively follow up on action points; and
- an excellent level of literacy and numeracy to enable accurate project reporting and tracking.

**What we offer**:
As well as the exciting opportunities this role presents we also offer some great benefits some of which are below:

- 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance

**Our commitment to Equality, Diversity and Inclusion**:



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