Medical Affairs and Market Access Coordinator

4 weeks ago

Uxbridge, United Kingdom Daiichi-Sankyo Europe Full time

**Passion for Innovation. Compassion for Patients.**:
Daiichi Sankyo and its 16,000 employees in more than 20 countries are dedicated to the creation and supply of innovative pharmaceutical products. In Europe, we focus on two areas: In the cardiovascular space, our strong portfolio of medicines reflects our long-standing commitment and shows that we care for every heartbeat; in oncology our goal is to become a global pharma innovator until 2025 by providing novel therapies to patients across the world. Our European headquarters are in Munich, Germany, and we have affiliates in 13 European countries.

**Hours**: Hybrid - Head office and home based.

**Purpose**: To provide hands on support to the UK Oncology Medical and Market Access Directors and the wider Medical and Market Access departments to enable the smooth running of operations: To identify and champion improvements in systems and processes. To ensure compliant approval of all medical and market access materials and initiatives. To work closely with the medical information/PV oncology lead to deliver a seamless service for medical information and drug safety.

**Accountabilities / Measures**:
**1. Administrative Support**
- Provide pro-active, responsive and high quality administrative support to the Medical and Market Access Teams to include managing the arrangement of meetings.
- Liaises with Health Care Professionals and Other Relevant Decision Makers (ORDM) to ensure the smooth running of processes and payments in line with contracts.
- Acts as the communication channel for the consolidation of feedback from the Medical and Market Access teams regarding the roll out of new and updated systems and processes.
- Identifies areas for improvement across the business, and actively champions the solutions.
- Provides General admin support and cover for the Oncology Business Unit partnering with Commercial Administrator

**2. Jointly responsible and accountable for Project Management Office (PMO) with HR Advisor (PMO) Medical Administrator (PMO) Marketing Administrator (PMO), Commercial Excellence & Office Admin roles.**
- First point of contact for administering Project Approval Forms (PAF), supplier contracts and all other relevant procurement documents
- Responsible for reviewing PAFs, supplier contracts and all other documents before forwarding them for approval
- Constructively challenge non-compliance of company’s procurement policies and processes
- Provide cover for raising purchase orders when other individuals in PMO are away
- Responsible for managing and storing all supplier contracts in one place
- Pro-actively participate in projects that are managed by PMO
- Pro-actively monitor progress of projects as required
- Responsible for establishing (and maintaining) consistency, efficiencies and management of costs
- Provide ad hoc support required in PMO function

**3. Grants and Donations, Support and Collaborative projects**
- Working in conjunction with the compliance team, responsible for managing the Grants and Donations Mailbox and ensuring responses are sent in a timely and accurate manner.
- Responsible for updating the Grants and Donations spreadsheet.
- Work with the MSL team to facilitate any support for HCPs (eg congress attendance)
- Ensuring all key internal and external communications and documents are filed effectively and are easily accessible.

**4. Operational Plan Delivery**
- Tracks the job bag process to ensure “real time” tracking and timely approval of all materials/programmes.
- Responsible for input and support with the Veeva process including referencing for all medical and market access job bags.
- Ensure compliant HCP / ORDM contracts for all 3rd party activity and Transfer of Value records.
- With the Commercial Administrator, manages the process whereby promotional materials are distributed to the field force, & liaises with external suppliers to deliver this. Monitors inventory, updates the team & flags issues up the line. Responsible for managing the process of “materials recall” where required in line with direction provided by Medical Services.
- Manages the Sharepoint Drive & ensures that process is fit for purpose at all times.
- Support the Commercial Assistant with general administrative responsibilities across the Business.

**5. Support delivery of an effective, high quality and robustly compliant medical information service to external and internal customers**
- Support the copy review system for medical information materials to ensure scientific and medical accuracy and compliance with the ABPI Code of Practice.

**Technical/Professional Knowledge**:
**Essential**
- Excellent personal organisation and multi-tasking skills, in particular the ability to manage and fulfil the requirements of a Director, Senior Managers and their teams.
- Strong communication and influencing skills.
- Highly competent user of Microsoft Office software products specifically Excel & Power Point.
- Ability to manag

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