Project Manager

2 weeks ago

Marlow, United Kingdom S4 Personnel Ltd Full time

Specific tasks vary between clients and programs, however you will be responsible for understanding and responding to each client’s meeting objectives, for providing high quality logistics management and for ensuring compliance with client MSAs, SLAs, workorders, contracts and regulatory guidelines.

You will be resilient, hard-working and a self-reliant team player, able to communicate professionally and effectively at a senior level and to multi-task and operate effectively under pressure in a customer facing environment. You must have a keen eye fordetail, be able to work without supervision to tight deadlines, have experience of managing others and be enthusiastic and able to travel worldwide.

Key Activities

PROJECTMANAGEMENT

Manageclientrequirementsinlinewithprogram/projectobjectives

Developandensurekeymilestonesaremetforeachproject

Providekeyclientandprojectteamcommunicationstosupportprojectplanning

Overseeprojectcoordinationteamtodeliveroptimumparticipationanddelegatesatisfaction

Ensureuseofcompanyprojectmanagementtoolsandprocesses

Manage venue logistics including rooming, meeting space and F&B requirements; negotiate additional hotel needs; monitor attrition dates and cancellation policies

Manage suppliers including destination management company (DMC), travel provider(s), designers, printers and other third-party contractors, ensuring contracted services are monitored and delivered to budget

Traveltoconductsiteinspectionsandsupplierplanningmeetingsifrequired

Travelonsiteaspartofdeliveryteamifrequired;manageprojectandstaffonsite

Ensure events are delivered in compliance with the relevant industry and country regulations and Health &Safety regulations

ProvideclientswithSLAorcostsavingreports

Conductprojectdebriefwithclient

FINANCIAL

Manage project costs to remain within approved budget; alert meeting owner of changes, seeking the proper approvals to increase budget if required

Manageclientbillinginlinewithpayment schedules

Maximiseprofitabilitythroughsuppliernegotiationandadditionalservicestoclients

Identifyandreportcost savings

Submitfinalaccountsaccuratelyandwithintheagreedtimelines

Utilisepreferredsupplierprograms

MaintainaccuraterecordsasoutlinedinclientpoliciesandproceduresforToVreporting

Forecastoverallprogramfinancialsandensuremonthlytracking

COMMUNICATION

Accuratewrittenandverbalcommunication

Maintainproactive,positive,openlinesofcommunicationwithclientstoensureunderstandingof expectations and client satisfaction

ConductregularscheduledstatusmeetingswithHeadofOperations

Conduct regular scheduled status meetings with clientandstakeholders frompre-launchthroughprogram operation and ensures program objectives are executed.

Developstrongrelationshipswithmultiplecontactswithinclientandsupplierorganisations

KeyFeatures

Theroleisfulltime,witharequirementforflexibleworkingpatterns

Thereisarequirementtotraveldomesticallyandinternationallyforupto50%ofthetime

Company benefits include paid holidays (European plan) and, after a probationary period, private healthcare, gym membership and inclusion in the company bonus plan.

S4 is acting as an agency for this role.

At registration stage, to confirm your identity, you will be required to bring your passport and proof of address with you. Registration takes approximately 1 hour.
Thank you for taking the time to look at one of our vacancies. We look forward to receiving your CV.

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