Administrative Assistant

4 months ago

London, United Kingdom Westminster School Full time

Main Responsibilities
The post holder will provide efficient and effective administrative support to the Deputy Master and the Senior Management Team.

**Line Management**

The post holder reports to the Deputy Master and is responsible to the SMT for other administrative work.

**Duties and Responsibilities**

The post holder's main duties include, but are not limited to the following:
**Administration**
- Send letters to parents, create e-form reply slips, when required, and keep a record of all out-going post
- Create and maintain databases
- Format and assist with proofreading letters prior to sending out to parents
- Assist the compilation of lists and timetables for after-school activities
- Provide general administrative support to the SMT as required (e.g. setting up for Parent Evenings, internal school events, drama productions, etc.)
- Administration and data input on our Management Information System

**Key skills**
- Excellent Microsoft Office skills including the ability to use mail merge
- Highly professional with excellent telephone manner
- Excellent organisational skills and attention to detail
- A high standard of written English
- The ability to maintain a high level of confidentiality

**Hours of Work**

Approximately 07:40 to 16:45, (40 hours per week) Monday to Friday. This is a term-time post with some additional days / weeks to be worked as outlined below:

- 3 Saturday Open Mornings in the Play term (September to December and in June)
- 2 Saturday Assessment days in the Lent term (usually in January)

All staff are welcome to attend School events. The School Administrator will be asked to support with the administration of occasional evening events during the term.

**All teachers and other staff are expected to**:

- Promote and support the School’s Aims and Vision and School Development Plan.
- Adhere to, and support, the School’s policies and procedures.
- Accept responsibility for the welfare and care of all pupils, at all times.
- Attend Staff Meetings, Parents Evenings and other meetings and School events, such as the Carol Service and School Concerts, outside normal hours.
- Undertake any other duties or tasks as the Master, the Deputy Master or the Governing Body may reasonably require.
- Engage positively in, and contribute to, INSET activities offered by the school.

**Holidays**

All of the School’s main holidays, with exception of 18 days as follows:

- 1 week at the start and end of the Summer holidays (10 days in total)
- 2 days at the start and end of the Christmas and Easter holidays (8 days in total)

Please refer to the attached person specification for further details.

**Equal Opportunities**

**Safeguarding and Child Protection**

Westminster Under School is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

About The School
**Working at Westminster Under School**

Westminster Under School is a busy, purposeful and vibrant place to be and an excellent workplace. The community is made up of 292 pupils, 43 teaching staff and 50 support staff.

Westminster Under School is a friendly and welcoming place to work. There is a real sense of community here and staff members quickly become part of the rhythm of life, both inside and outside the classroom. Social events are regular and varied, with plenty of opportunity to socialise outside working hours. Support staff as much as teaching staff are encouraged to embrace the School’s day-to-day activities, whether that be attending a concert or a sports fixture.

Westminster Under School is for everyone, regardless of gender, ethnicity, sexual orientation or any other protected characteristic. We hope you are encouraged to apply.

**The School**

Westminster Under School is a great environment for happy and purposeful pupils, and for all the staff who support them. Our aim is to produce well-rounded individuals with a love of learning and an enthusiasm for life, and who relish coming into School each day. All members of staff play an important role in ensuring that day-to-day processes at the School run smoothly, and in turn helping each and every pupil to enjoy and benefit from all that the School has to offer.

The Under School is a day school with approximately 292 pupils aged between 7 and 13. The School was founded in 1943 in the precincts of Westminster School in Little Dean’s Yard, just behind Westminster Abbey. The 17 boys with whom it began rapidly became 60 in number and by 1950 there were 80 boys in the Under School. The boys had to compete for space with the senior school pupils who had returned from evacuation at the end of the war, but in 1951 the Under School acquired its own premises in Eccleston Square. Numbers of pupils continued to rise during the 1960s and 1970s and in 1981 the School moved once again to its presen

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