Rural Assistant

3 weeks ago

Peterborough, United Kingdom Savills Full time

**Role Overview**

As an experienced Team Administrator, you will provide comprehensive administrative support to the lead administrator and a team of rural surveyors. Your primary responsibilities will include managing various administrative tasks, coordinating financial processes, and ensuring efficient operations within the team. You will play a key role in facilitating communication, organising resources, and maintaining accurate records to support the team's objectives.

**Key Responsibilities**

Financial Administration: Serve as CRM Dynamics & AX Billing Portal Administrator, handle quarterly billing process, produce fee forecast reports, and circulate financial reports to the team.
Reporting and Documentation: Distribute weekly debtors reports, produce tenant arrears reports, update referral trackers, and compile quarterly fee packs.
Administrative Support: Assist with various administrative tasks including managing keys and resources, processing incoming post, preparing letters to tenants, and handling archiving and filing.
Client and Team Support: Offer administrative assistance to client director for a national client, oversee arrears reporting, coordinate annual property schedule, arrange travel and accommodation, and coordinate meeting room bookings.
**Key Skills**

Essential:

- Intermediate proficiency in MS Outlook, Word, and Excel.
- Strong written, presentation, and numerical skills.
- Experience in creating and producing invoices within a finance system.

Desirable:

- Working knowledge of PowerBi.

**Team Overview**
The team comprises of 7 fee earners and 2 administrative staff members. Specialising in Rural Estate Management, we are dedicated to delivering exceptional service to both landlords and tenants. We prioritise working in a supportive and collaborative atmosphere, empowering our team members to contribute to the best of their ability. Overall, our working environment is characterised by positivity, respect and a shared commitment to achieving our goals together.

Recruitment agencies

Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.

Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.
- Business area- Rural & Projects- Role- Rural Management- Locations- Peterborough- Contract Type- Permanent, Full time- Remote Status- This role is office based- Salary- Competitive

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