Travel and Logistics Officer

3 weeks ago


Canary Wharf, United Kingdom UK Health Security Agency Full time

**Details**:
**Reference number**:

- 325711**Salary**:

- £34,463 - £41,478**Job grade**:

- Higher Executive Officer**Contract type**:

- Fixed Term**Length of employment**:

- Until 31/03/25**Type of role**:

- Logistics
- Other**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- 10 South Colonnade, Canary WharfAbout the job

**Job summary**:
The UKOTs Programme has an exciting vacancy for a Travel and Logistics Officer to support the programme. The post holder will be supporting the UKOTs programme to fulfil and facilitate the programme objectives at an exciting time for the programme as it continues to expand. The Travel and Logistics Officer will be responsible for leading on travel, and logístical arrangements for the programme, to support the efficient and safe deployment of staff globally as well as lead on organising international events. While the post is based in the UK, occasional international travel may be required.

The UKOTs Programme sits within Global Operations, with parts delivered through the Office for Health Improvement and Disparities (OHID) and is funded directly by the Foreign Commonwealth and Development Office’s (FCDO) Conflict Stability and Security Fund (CSSF). The programme has been running since 2016 and is now funded until March 2025 to improve global health security and strengthen public health activity in the UKOTs (Anguilla, Ascension Island, Bermuda, Cayman Islands, Falkland Islands, Gibraltar, Montserrat, Pitcairn, St Helena, Tristan da Cunha and Turks and Caicos Islands). This will be achieved through increased compliance with the International Health Regulations (IHR) and WHO Framework Convention on Tobacco Control (FCTC) as well as tackling mental health, obesity, non-communicable diseases, health of people in contact with the justice system, all underpinned by improving workforce development in the UKOTs.

**About Us**

At the United Kingdom Health Security Agency (UKHSA) our mission is to provide health security for the nation by protecting from infectious disease and external hazards. We are a trusted source of advice to government and to the public, focusing on reducing inequalities in the way different communities experience and are impacted by infectious disease, environmental hazards, and other threats to health.

Our mission is challenging, innovative and in the spotlight. We will work to ensure our people have the diverse skills, experiences and backgrounds we need to thrive, that our employees are representative of the communities we serve and feel valued and enabled to play their part in delivering our work. Creating our working culture is an ongoing process which we are developing by listening and learning together, hearing and acting upon diverse voices and opinions to develop a common sense of identity and effective ways of working.

**Location**

The UK Health Security Agency (UKHSA) offers hybrid working - this means that whilst the role will be based in our Canary Wharf office, there will be opportunities to work from home. The number of days in the office will be agreed on an individual basis by your line manager. The current requirement is working from the office 1-2 days per week.

This role can be based at Canary Wharf office in London with opportunities for working from home.
- Please be aware that this role can only be worked from within the UK and not overseas. _
- Relocation expenses are not available_

**Job description**:
**Main Duties and Responsibilities**:
Support to the UKOTs programme, including but not limited to:

- Manage all programme logístical arrangements, including the development and implementation of logistics policies and
- Procure goods and services, transportation and distribution of equipment as required
- Lead travel support for the programme (including arranging flights, accommodation and other arrangements).
- Lead travel and logístical arrangements for group international events.
- Liaise and co-ordinate with internal (e.g. Occupational Health, Global Operations) and external partners (e.g. Overseas Government Departments and international partners) to support safe
- Work closely and build a good working relationship within the programme team to ensure that the team is appropriately supported pre-, during and post-deployment, including providing pre-departure briefings.
- Develop and maintain knowledge of operating environments and partners.
- Develop and capture changes in standard operating procedures and ways of working for logístical support
- Ensure timely and accurate reporting and the escalation of risks to the Programme Management Lead.
- Ensure accurate and timely tracking of programme financial activity and expenditure
- Manage the payment of invoices and recharges from external and internal
- Support the programme in monitoring and evaluation, through tracking a


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