Senior Conference Coordinator

3 weeks ago


Canary Wharf, United Kingdom Reilly People Full time

A high-profile, international business Event company is looking for an experienced Conference Coordinator who can help organise a busy portfolio of physical and virtual international events.

We’re looking for someone with experience in a B2B conference business (not a hotel) to join a small, supportive, collaborative events team and build on the strong foundations already in place.

Senior Event Coordinator - Responsibilities
- Support the Senior Events Manager with the delivery of events, and either lead or contribute to the implementation of:

- Webinars and workshops
- Large physical events
- Online seminars
- Plan and manage budgets for each event; lead planning meetings with all stakeholders, assign tasks and direct the staff team to ensure running to schedule.
- Venue and supplier research; execution of look and feel of the event; event brief; regular updates; risk analysis; running order; entertainment etc.
- Promote delegate sales and sponsorship where appropriate and liaise with other teams to ensure events are promoted through suitable materials and online.

Senior Event Coordinator - Requirements
- Experience of delivering B2B events, working with senior stakeholders and high-profile individuals in a Conference company - Not a hotel
- Experience of producing and editing event material for a range of audiences
- Cultural awareness and sensitivity, and ability to maintain confidentiality, protocols and procedures
- Database and related project-management software skills
- Decision-making, problem solving and conflict management
- Skilled in negotiation; relationship-management and budget and resource management
- Able to travel abroad approx 35 days a year

Senior Event Coordinator - Benefits include:

- Hybrid working
- Pension, Life and Critical illness insurance
- Private Medical and Healthcare Cash Plan option
- Mental health days off and access to Head Space app
- 25 days leave in first year
- Enhanced maternity, paternity and sick policies

This is an extraordinary company focussed on employee well-being. The work is inspiring and there are opportunities to develop your career as well as broaden your outlook and experience.

Next Steps

If you have the skills and motivation for this role we'd love to hear from you. Please send a CV ASAP Next step would be a short telephone call with John Reilly, the recruiter. Please indicate when you’d be available for that.

Event Co-ordination | Co-Ordinator | Delegates | Logistics | Event Management



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