Facility Coordinator

2 months ago

London, United Kingdom Flexim Ltd Full time

**Facilities Coordinator**

**About the Role**

We currently have an exciting opportunity for a part-time Facilities Coordinator. This position is based in London, Francis Street, SW1P 1QN

**Key Duties / Responsibilities**

Front of House service to meet and greet visitors and customers as instructed by the customer

Perform office administration/concierge tasks such as stationery ordering, franking and post, meeting rooms and office desk booking, taxis and accommodation arrangement

Organize any events as instructed by the customer to include hospitality, marketing, suppliers

Primary communication between customer-nominated personnel and appointed facilities service providers

Assist in the procurement of vendors and services as required

Assist in the management of all contractors onsite to ensure they perform to the required standards (including inspection of 'vendors' works)

Provide minor onsite repair, administrative and coordinative support to the customer

Set up, maintain, and organize the department's central files, information, and filing

Conduct regular audits, like fire safety audits, with the support of Flexim EHS Manager to ensure safety procedures onsite are in place and working

Assist in carrying out safety procedures when needed, including evacuation drills

Weekly fire tests

Follow established escalation procedures and incident reporting procedures

**Skills & Experience**

Ambassador for Client and Flexim

Experienced reception duties, hospitality, facilities or related field (beneficial)

Hands-On and Flexible to support the customer's needs

Proactive & professional approach to customer service

An excellent communicator - both written and verbal communication, including strong computer skills (Word, Excel, PowerPoint, and Outlook)

Able to work independently and take positive action to resolve issues on own initiative

Able to interact with the general client staff & vendors with ease

Able to manage conflict and conflicting priorities

**Job Type**: Part-time Role

13:00-18-00

**Job Types**: Part-time, Permanent

**Salary**: £18,850.00-£20,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person

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