Administrator

3 weeks ago


Bishop Auckland, United Kingdom Baltic Recruitment Services Full time

_**Are you an experienced Administrator/Customer Service professional, looking for a new and exciting challenge?**_

Baltic Recruitment are currently recruiting for a Permanent **Administrator, **working for a highly reputable client based in **Bishop Auckland. **Responsible for the support of all managers and personnel employed by the business.

**Administrator Main Duties & Responsibilities**:

- All clerical processes.
- Answering and routing incoming calls.
- Greeting visitors.
- Entering enquiries on to the system.
- Setting up new contract files in paper form and electronically.
- Printing and distribution of drawings and maintaining up to date document registers.
- Recording labour allocation from timesheets.
- Distribution of incoming paper and electronic communication.
- Assisting in maintaining Supply Chain Database.
- Typing and issuing Subcontract Orders.
- Typing and sending out invoices.
- Assisting with the preparation / production of Handover Files.
- Maintaining Supply Chain Database.
- Marking up, scanning, matching, and entering purchase ledger invoices in accordance with the purchase ledger process.
- Monitor vehicle tracking reports.
- Assist Estimating Department with: Setting up P-files Enter in Causeway Format Schedule of Works Format documents via abbey fine reader, Produce Subcontractor, List for enquiries, Chase quotations.
- Ensure that the new enquires are entered on to the system timely and accurately.
- To have good clerical skills to be accurate and be able to work in a methodical manner to perform all clerical aspects of the role to a high standard.
- Accurately recording labour allocation in Excel spreadsheets.
- Ensuring drawings are distributed to the relevant recipients in a timely manner and the document registers are maintained accurately.
- Ensure sales invoices are typed and issued to Clients in a timely manner.
- Ensuring Handover Files are produced in the required format (electronically / paper copies).
- Ensuring Supply Chain Database contains up to date information.
- Ensure Purchase Ledger process is carried out in a timely manner.
- Ensure vehicle tracking reports are monitored and reported to the appropriate persons.
- Work towards relevant additional qualifications if desired to assist in career progression.
- Adhere to all Health & Safety requirements, policies and procedures.
- Managing relationships with: Directors, Managers, Tradespeople, Contractors, Customers, Suppliers, Visitors.

**Administrator Applicants**:
**Essential**:

- Flexible and adaptable to the wide-ranging tasks required
- Good literacy and numeric skills
- Accurate & methodical
- Personable and team player
- Enthusiastic and keen to learn
- IT literate
- Good communication skills
- IT competence, Microsoft Office desirable
- Knowledge of Databases
- Experienced in using standard office machinery (copiers, fax, switchboard etc.)
- Basic knowledge of Health and Safety requirements
- Minimum of 6 months experience in a similar role preferred
- Customer Focused
- Must possess the desire to meet the customer expectations and to keep internal and external customers informed at all times
- Understands the requirements of own role but is prepared to assist others when necessary, to help out during peaks and troughs
- Forward Planning
- Adopts a proactive approach to prioritising own workload
- Demonstrates flexibility when priorities change and is able to adapt easily
- Improving for Excellence
- Resilience
- Remaining calm in difficult or uncertain situations

**Company Benefits**:

- 25 days holiday plus bank holidays
- Pension
- Death in service
- Bonus
- Various employee incentives

**Working 39 hours a week 8:30-5:00pm, Mon to Thurs and 8:30am-4:00pm Friday.**

**Job Types**: Full-time, Permanent

**Salary**: £20,000.00-£21,500.00 per year

**Benefits**:

- Company pension

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus scheme

Work Location: One location



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