Administrator - Facilities

We are currently recruiting a **Facilities Administrator** to undertake all administrative, reporting and coordination tasks within the Estates Team at Bishop Auckland Hospital

This is a full time, permanent role working Monday to Friday, 8am to 4pm.

**Key Responsibilities**_**_
- To upload PPMs from CAFM system to the site team and submit completed documentation, once reviewed, to compliance asset management systems
- To ensure timely and accurate filing of paperwork e.g. PPMs, reports and breakdowns
- To liaise with contractors to coordinate site visits and schedule works, and to ensure contractor information and databases are kept up to date
- To obtain quotations and raise purchase orders for managers when required ensuring that the information is recorded on the period balance sheet
- To maintain and enhance effective working relationships with the client, colleagues and other interested organisations and individuals
- To assist managers in ensuring that quality monitoring, activity reporting and performance monitoring is properly implemented and maintained.
- Working with the Facilities Manager and other staff members to develop plans to ensure all administration resource is cross trained ensuring all staff can perform all basic functions
- Contribute to the overall contract objectives and targets
- To carry out all tasks with due regard to the contract specification, the Company’s policy and procedures and all current legislation
- To analyse data stored within the Concept CAFM and Track Record Compliance system and produce reports, responding to client and ISS audit/compliance requests

**Professional and personal competencies/qualifications**_**_
- Previous experience in administration, preferably within the HFM and Healthcare sector
- A professional level of communication and IT skills, with good general education
- Experience or proven ability in working as part of a team/own initiative.
- Ability to communicate both written and verbal to senior management level.
- Ability to solve problems in an effective manner.
- Excellent skills in Microsoft Office (Word and Excel)
- Excellent organizational skills.
- Ability to handle large amounts of data accurately and in a timely manner.

**Job Types**: Permanent, Full-time

**Salary**: £20,000.00-£22,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Day shift
- Monday to Friday

Work Location: In person