Compliance & HR Officer

5 months ago

Bishop Auckland, United Kingdom County Durham & Darlington NHS Foundation Trust Full time

COMPLIANCE To act as the first point of contact for managers and staff providing timely advice and guidance on W&OD compliance matters To maintain Directorate Register of W&OD policies and liaising with Policy leads to ensure review dates are adhered to and co-ordinate the submission of Policies to relevant Committees for approval. To support the Compliance Business Partner with the process for policy monitoring requirements To act as a central point of contact for all Data Subject Access Requests from employees/ex-employees, co-ordinate the collation of information from relevant parties, maintain a central register of requests, monitoring compliance with statutory timeframes and escalate breaches as appropriate To support as required, all FOI requests for W&OD, ensuring timely responses to the requests in order to meet statutory timeframes and escalate breaches as appropriate Maintain a database of Internal/External Audits, and chase up outstanding actions as appropriate. To be the central point of contact and co-ordinate W&OD Directorate Wide communications. In liaison with the Trust Communications Team, arrange and maintain the update of the W&OD StaffNet page Maintain an up to date list of local Accredited Trade Union/Staff representatives and compose replies to routine correspondence relating to trade union enquiries and accreditation of union members.

To maintain the register of Local union representatives facility time activity. Assist the HR Compliance Business Partner with collation of data for Annual Reporting Submission Assist with the production of the JCNC agendas and associated papers, ensuring they are issued in a timely manner. Attend the JCNC as note taker HUMAN RESOURCES To act as the first point of contact for managers and staff providing timely HR advice and guidance as required on HR issues for all staff including: HR policies and procedures, terms and conditions of service; management of attendance; ensuring compliance with current employment legislation. With appropriate support from the HR Managers/Advisors provide effective advice and support to managers in the management of sickness absence and provide support to managers by attending non-complex sickness interviews as necessary.

With appropriate support from the HR Managers/Advisors assist in non-complex formal investigations. To assist HR Advisors/Managers with collation of document packs as necessary. Maintain the prior consideration list and, on a weekly basis, check those on prior against vacancies and flag where there are potential suitable alternative employment opportunities and take action as appropriate including escalate where necessary. To liaise with managers regarding the admin side of lapsed Registrations and ensure the appropriate HR representative is kept updated Support the delivery of the Trusts Human Resources Policy training programmes; organise training and other events, preparing materials as appropriate.

GENERAL To receive and respond to internal and external correspondence, taking appropriate and timely action as required, in accordance with Trust and/or departmental standards and processes. Develop and maintain electronic administration systems/databases to aid the smooth running of the HR and Compliance teams to meet service requirements. To contribute to the development and review of appropriate W&OD policies and procedures, Work Instructions/SOPS, and working practices To ensure all appropriate issues are escalated to the HR Compliance Business Partner when appropriate To provide an effective and high quality administrative support service to the Directorates Heads of Service To liaise and set up meetings as appropriate. Attending meetings and taking notes as required.

Support the Compliance & HR teams with the implementation of ad-hoc projects as required To contribute to the delivery of Directorate plans and programmes as identified within key objectives Work as part of a team to ensure the delivery of quality Compliance & HR services. Any other duties commensurate with Band.

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