Senior Administrator

6 months ago

Rochester, United Kingdom Central and North West London NHS Foundation Trust Full time

We are looking to recruit a highly motivated, innovative and enthusiastic Senior Administrator to join our Healthcare Service at Oasis Restore Secure School (ORSS).

ORSS is the first Secure School in the UK and will hold 12-18 year old children. All staff work in line with ‘Child First’ principles to create a developmentally appropriate and trauma informed healthcare service. By joining our team, you will have the opportunity to be involved in developing a new service that will have a real impact on promoting health and well-being for this vulnerable population and impact on their future life orientation.

PREVIOUS APPLICANTS NEED NOT APPLY.

To be responsible for the day-to-day management of administrative services for the ORSS CNWL healthcare services including subcontracted teams e.g. GP’s and other allied health professionals. This includes the implementation, development and maintenance of office and administrative procedures to ensure all requirements of the teams are met.

To ensure administrative support for meetings is delivered,

To supervise the administration team’s use of a variety of software packages

To oversee procurement using Trust procurement system.

To support administration of recruitment events, away days and training events

To prepare reports and presentations for the senior healthcare managers

To deal with incoming telephone calls and incoming/outgoing correspondence as appropriate,

To provide administrative support to members of the Senior Management Team

To assist the Business and Performance Manager in their duties in relation to the collation and submission of performance and other reports

Oasis Restore is the first UK secure school enabling young people to live their best lives, through education well-being and hope. We will care for children aged 12-18 who are on remand and sentenced to custody by the courts. Oasis Restore represents a revolution in youth justice: an opportunity for children within the criminal justice system to experience a restorative environment that creates the potential for them to thrive both now and for the future. Our healthcare team will build and model healthy and trusting relationships with children that enable them to feel safe, learn and reach their full potential.

Central and North West London NHS Foundation Trust is a Top Employer Award Winner. We have a Health and Justice Services Directorate, within which sits the ‘Children and Young People’ Service line working in partnership with ‘Youth Custody Service’ colleagues to provide responsive, trauma-informed primary care, mental health, neuro-developmental and substance misuse services to the young people and young adults within our care.

Please see attached JD&PS for full details of duties and responsibilities.

To be responsible for the day-to-day management of administrative services for the ORSS CNWL healthcare services including subcontracted teams e.g. GP’s and other allied health professionals. This includes the implementation, development and maintenance of office and administrative procedures to ensure all requirements of the teams are met.

To ensure daily admin tasks are assigned to named administrator and ensure accountability structure in place within the team.

To identify to the Business and Performance Manager and relevant healthcare leads any administrative problems that need addressing.

To ensure administrative support for meetings is delivered, including timely preparation and distribution of papers, effective management of calendars and bookings, minute taking and the maintenance of action plans and risk registers.

To supervise the administration team’s use of a variety of software packages (primarily MS Word, MS Excel, P-NOMIS, SystmOne, NDTMS/DET uploads, i-procurement, Datix, IQUIVA, FFT) to ensure the needs of the senior management team are met.

To ensure the maintenance of adequate clinical stock and stationery used within the service, and place orders on the Trust procurement system.

To support administration of recruitment events, away days and training events by booking venues and providing reception services at the event.

To prepare small items of information/research for members of the Team and to assist in the preparation of reports/presentations as appropriate.

To support health promotion and assistant practitioners in procurement processes of information leaflets that are up-to-date, identifying new literature that is appropriate for the Service and ensuring that stocks are maintained at all times.

Develop and maintain systems to organise one’s own workload and the workload of the team.

To deal with incoming telephone calls and incoming/outgoing correspondence as appropriate, using judgement and discretion to ensure that items needing urgent attention are identified to the most relevant member of staff available.

To provide administrative support to members of the Senior Management Team including incoming telephone calls and

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