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Project Co-ordinator

3 months ago

Montrose, United Kingdom Rossie Young People's Trust Full time

**This is a temporary position to December 2025.**

Hours: 37 per week

**Salary**: £36,863 - £39,812 (SCP 35 - SCP 38)

**JOB DESCRIPTION**:
To co-ordinate the design and delivery of the Brothers and Sisters project within agreed timescale, budget and as per brief. This will include working with the Service Development Manager, Residential Care (SDM) and other internal and external stakeholders in the delivery of the project, including reporting to relevant stakeholders, ensuring all requirements are in place to deliver a viable ongoing service beyond the initial 18-month timescale.

Provide all aspects of project co-ordination, liaison and administration related to this initiative. Work with the SDM to oversee the effective planning, implementation and delivery of this project within timeline, budgets and other resources. This will include working with internal and external colleagues and agencies as required to ensure all aspects are progressed to completion.

Effective communication, liaison, task delegation and skills identification are key requirements and you will be required to prepare reports on progress and identify any risks/barriers to be addressed which may impact successful outcomes.

Supporting the SDM to ensure this project becomes a sustainable service offer to local authorities and other stakeholders in 2025 is vital.

**In consultation with the SDM, oversee specific elements of the project progressing actions as required**:

- Within the identified project group, outline project plan, staffing, resources, budget, timeline and other appropriate information
- In consultation with the SDM, design a suite of documents which will meet all needs of the project
- Recruit, train and manage volunteers involved in delivery of the project, including necessary risk assessments
- Ensure regular communication and updates with project team members and others involved in project progression to completion
- As required, hold others to account to ensure task completion and take remedial action to ensure there are no barriers to completion of identified milestones
- Ensure all relevant project information, data and documents are kept up to date and shared as required
- Work with Finance colleagues to ensure we are operating within policy and budget, and provide realistic future costings and projections
- Lead identified project team on a day to day basis allocating and monitoring work

**In consultation with relevant managers, ensure appropriate risks are identified and mitigations put in place**:

- Identify and report on any risks and mitigations associated with the development, implementation and ongoing delivery of the project
- Capture all information in relevant reports and documentation in consultation with the relevant manager and/or external stakeholder
- Ensure all aspects of the project are compliant with legislation and policy around Safeguarding, Health and Safety and other relevant frameworks

**Provide project progress reports and presentations as required both internally/externally**:

- Create and present project outlines and reports as required
- Provide project updates and reports to SDM, CEO and SLMT as required
- Support the SDM in the preparation of interim evaluation reports for the CORRA Foundation and an end of project evaluation report as per contract requirements

**Support the SDM in embedding this work into our core service offer**:
**Support the recruitment and induction of volunteers**:

- Work alongside external stakeholders to recruit, induct, train and support a team of volunteers who will provide day to day delivery
- Ensure that Rossie’s policies on Volunteering and Safer Recruitment are followed

**Coordinate all resources including volunteers to ensure smooth running of operations on a day to day basis**:

- Management of referrals from external partners, including relevant risk assessment and matching processes
- Coordination of volunteers to ensure families’ experiences of the project are positive
- Collate and provide feedback to volunteers, maximising use of their skills and experience for the benefit of children, young people and their families

**Provide reports as required on all aspects of the project**:

- Liaise with SDM to ensure all reports are completed in time and to a high standard
- Ensure collection of relevant data to inform reports and that these are presented in manner consistent with audience
- Please note this job description is to provide a clear and concise statement of the main tasks and activities of the post, and it is not intended as an exhaustive list of every aspect of the post holder's duties. All the above duties will be carried out in line with Rossie policies and procedures._

**PERSON SPECIFICATION**:
**Qualifications (Essential)**:
**Qualifications (Desirable)**:

- Project Management

**Experience** (Essential)**:

- Successfully delivering projects within timelines
- Providing advice and guidance on policies and procedures in