Contracts Administrator

Since formation in 1976, Trackwork has developed to become one of the UK’s leading providers of construction and engineering services to the rail network.

Trackwork is a manufacturer of permanent way materials and this combined with our extensive track installation expertise, our experienced workforce and our fleet of road rail vehicles allows us to deliver contracts safely, on time and cost effectively. We have a reputation for innovation and a drive to grow the business.

The role is to support the Contracts Manager by maintaining accurate records and ensuring that contract deliverables are completed efficiently and effectively.

The role is 40 hours a week, Monday to Friday. Salary is negotiable and will be based on skills and experience.

Key responsibilities (after some training) will be:

- Assist with contractual activities including liaison with production planning, suppliers and customers.
- Accept new orders on Network Rail Online Logistics (NROL) and manage them in accordance with current procedures.
- Update NROL when required.
- Respond to NROL queries.
- Expedite the collection by customers of completed work.
- Create weekly contract updates in accordance with customer terms and conditions.
- Create “zero value” renewals sales order (despatch notes) to state what is being shipped and how it is packed.
- Co-ordinate renewals transport activities by receiving instructions from the Contracts Manager/Client, issuing a plan to the selected haulier, communicating the plan internally and expediting the plan.
- Create and issue monthly free-issue consignment stock usage reports for customers including Network Rail.
- Create and upload Network Rail compliance packs for renewals.
- Assist with the management and planning of the Alphatek coating process.
- Compile reports with internal and external sales trend data to identify areas of opportunity.
- Updating Excel tracker schedules with planned and actual progress.

**Skills Required**:

- Good planning and organisation skills.
- Attention to detail to ensure high levels of accuracy and quality.
- Ability to communicate clearly with your team, colleagues, clients and suppliers.
- Able to work under pressure and achieve deadlines.
- Work in a logical, systematic manner.
- Working knowledge of safety, quality and environmental requirements.

**Qualifications and Experience Levels**
- Good communication skills and experience of working and influencing at operational level.
- Experienced in the use of Microsoft Excel, Word and purchase order systems.

We are an equal opportunities employer. Our policy is to recruit a diverse workforce and follow the guidelines of the Equality Act.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company car
- Company pension
- Free parking
- Life insurance
- On-site parking
- Paid volunteer time

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

Work Location: In person