Administrative Assistant

7 months ago

Prudhoe, United Kingdom Gilligan Engineering Services Full time

Gilligan Engineering Services Limited is looking for a part time Administrative Assistant who has experience of working in a fast-paced office environment to join our team based in Prudhoe. The successful applicant will provide efficient and effective administrative support to the operational and engineering teams with the various administrative tasks required. Applicants should be flexible, able to prioritise workload, have excellent communication skills, be proactive and able to work within a team as well as on own initiative, and be IT proficient (training given on specific IT). This is a part time role working between 15 and 18 hours per week across three or four days to suit the applicant (must include working on a Tuesday).

Duties will include
- Answering incoming calls
- Maintain manual and computerised records/management information systems
- Typing records and documents
- File/store/record data (manual and electronic) and information in line with procedures
- Administering and processing enquiries, referrals and other requests in line with procedures.
- Use of databases and IT systems (full training given)
- Booking couriers and maintaining delivery records
- Helping to organise and support various events and meetings etc.
- Opening and distributing post
- Accurate record maintenance including checking equipment, updating databases, filing paperwork appropriately, scanning and archiving folders, retrieving information and using data.
- Replenishment of Engineer paperwork resources and processing of weekly paperwork
- Maintain stocks of equipment, stock of parts including first aid supplies and stationery.
- Greet any visitors to the offices in a professional manner and provide refreshments when appropriate.
- Raise invoices/statements and assist with credit control process.
- Assist with monitoring of timesheet records
- Creating Purchase orders
- Maintaining the monthly Fire extinguisher and First Aid box checks
- Processing Supplier and Customer assessments
- Arranging checks/ calibrations for lifting equipment/ tools etc

Applicants must be currently resident in UK, have right to work in UK and be able to provide a clear DBS.

The successful applicant will benefit from:

- 32 days annual holiday (pro rata for part time)
- Uniform provided
- A development and training plan tailored to your role and strengths
- Family friendly working conditions
- Salary £11.50 per hour

Working for Fairley Gunn Group you will be part of a company committed to growth and future success demonstrated by:

- Year on year growth in turnover - thereby securing future business prospects
- Personal development for the workforce - creating continuous learning opportunities
- ISO9001:2015 Quality Standard - giving our customers confidence in our quality products

You will join a team that have:

- an impressive portfolio of projects delivered throughout the UK
- a core workforce of skilled people
- a vision for future growth and development
- a team dedicated to providing “total solutions” to our customers

**Job Types**: Part-time, Permanent

Pay: £11.50 per hour

Expected hours: 15 - 18 per week

**Benefits**:

- Free parking
- On-site parking

Schedule:

- Day shift
- No weekends

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

Reference ID: AA.06.24

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