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Mature Admin Assistant

7 months ago

Towcester, United Kingdom Asana Lodge- Detox and Rehabilitation Centre Full time

We are looking for a responsible and experienced Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

**Office Assistant Responsibilities**:

- Handling incoming calls and other communications.
- Managing filing system.
- Recording information as needed.
- Updating paperwork, maintaining documents and word processing.
- Helping organise and maintain office areas and supplies
- use a word processing package such as Microsoft Word
- write letters
- photocopy and print various documents, sometimes on behalf of other colleagues
- organise and store paperwork, documents and computer-based information
- create and maintain filing and other office systems
- keep diaries and arrange appointments
- schedule and attend meetings, create agendas and take minutes - shorthand may be required
- liaise with staff in other departments and with external contacts
- order and maintain stationery and equipment
- organise travel and accommodation for staff and other external contacts.

You may also carry out the following duties:

- use a variety of software packages (including Excel, Access and PowerPoint) to manage data and produce documents and presentations
- manage and maintain budgets and carry out invoicing
- sort and distribute incoming post and organise and send outgoing post
- assist with recruitment and induction of new staff
- manipulate statistical data
- arrange in-house and external events
- arrange training for staff members.

**Job Type**: Part-time

**Experience**:

- administration: 5 years (required)

Work Location: In person