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Finance & Central Admin Coordinator

3 months ago

Portsmouth, United Kingdom University of Portsmouth Students' Union Full time

_*Actual Role Title: Finance & Central Admin Supervisor_

**The Post**
An exciting opportunity has arisen to join the Central Services function as a Finance & Central Administration Supervisor. The Finance & Central Admin Supervisor post is responsible for supporting, facilitating and developing the operations of the Union’s Central Service Function, including the delivery of finance, HR and Central Admin processes and administration.

Finance specific duties will:

- include providing financial information to staff
- reconciling accounts
- updating budgets
- posting the cashbook and online shop
- support the provision of training to new members of staff

Central Administration duties will include:

- supporting the employee lifecycle process, from recruitment and onboarding through to leavers
- checking and managing timesheets
- keeping up to date records such as HR and sickness absence records
- clerking for Union meetings
- support the provision of training to new members of staff

**The Person**

We are looking for someone who:

- has strong administration skills and excellent attention to detail
- has an understanding of the importance of confidentiality
- able to communicate effectively with all members of the staff team and have the ability to work well with others.
- able to handle competing priorities and enjoy working in a fast paced environment.
- some financial understanding and experience working with a cloud based accounting package would be desirable.

**What we offer**
- Strong team mentality, supportive and sociable workplace
- Regular training opportunities and team development days
- 38 days holiday (30 days annual leave + 8 bank holidays) and additional Christmas leave (University shutdown)
- Flexible working (e.g. flexitime, career break, paid time off for volunteering)
- 35 hour week
- Enhanced sick pay, maternity, paternity or adoption leave
- Access to University staff benefits: discounted gym membership, free library membership, bike safe
- Employee Assistance Programme

**The Organisation**
The University of Portsmouth Students’ Union (The Union or UPSU for short) is a forward thinking, friendly organisation with a vision of “delivering a positive impact with every Portsmouth student”. As a charity led by its values and guided by its members, we offer a wide range of services and activities to support and enrich the lives of our students. UPSU employs approximately 35 career staff, a further 100 student staff and we work with over 1000 registered student volunteers and over 100 student groups.

**Further Information**

**Interviews will be held on date: 19th June 2024**

**Job Types**: Full-time, Permanent

Pay: £22,750.00-£26,000.00 per year

**Benefits**:

- Additional leave
- Bereavement leave
- Casual dress
- Company events
- Cycle to work scheme
- Enhanced maternity leave
- Enhanced paternity leave
- Flexitime
- Free flu jabs
- Health & wellbeing programme
- Life insurance
- On-site gym
- Paid volunteer time
- Sabbatical
- Sick pay
- Work from home

Work Location: Hybrid remote in Portsmouth

Application deadline: 07/10/2023
Reference ID: UPSU24210