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Receptionist & Administrative Coordinator

4 weeks ago

Cambridge, United Kingdom Cambridge Muslim College Full time

**JOB DESCRIPTION**
- **RECEPTIONIST & ADMINISTRATIVE COORDINATOR**_

**Reports to**

Registrar

**Location**

Cambridge, United Kingdom

**Salary**

£25,740 - £28,518

**Contract**

Permanent, Full-Time

Full-time 37.5 hours per week (Monday to Friday)

**Cambridge Muslim College was established in 2009 to develop and disseminate Muslim thought leadership through world-class education, training and research based on dialogue between the Islamic tradition and the circumstances of the modern world. It currently offers a full time BA in Islamic Studies validated by the Open University, a Diploma in Contextual Islamic Studies and Leadership and an online Diploma in Islamic Psychology. It also organises and delivers a wide range of Continuing Education programmes for the general public.**

Cambridge Muslim College is a flourishing and prestigious institution dedicated to providing high-quality education and research opportunities in Islamic studies. An exciting opportunity has arisen for an enthusiastic and efficient individual to join the college as a receptionist and administrative coordinator, which is a key member of the operations department.

**JOB PURPOSE**

**KEY RESPONSIBILITIES**
- 1. Reception Duties_

a. Welcome guests and visitors.

b. Maintain visitor log.

c. Provide information and direct visitors to the right person.

d. Maintain a tidy and organised front office reception area.

g. Take and relay messages accurately.
- 2. Administrative Support_

a. Manage and distribute incoming mail and small packages.

b. Assist with various administrative tasks, including data entry, photocopying, and filing.

c. Assist with outgoing post and publicity mail outs.

d. Keep stationary cupboards stocked.

e. Report IT/ building issues to relevant team

f. Maintain college notice boards
- 3. Merchandise_

a. Manage stock physically and on merchandise databases.

b. Keep the merchandise price list up to date.

c. Keep the merchandise area tidy and presentable.

d. Process merchandise sales
- 4. Events_

a. Work with individual departments to plan events.

b. Act as the project coordinator for all college events.

c. Assist in the delivery of the event.

d. Assist in the booking and delivery of college tours.
- 5. Departmental and Committee activities_

a. Coordinate campus room bookings for meetings

b. Coordinate with the Facilities team to ensure the correct room setup with seating and IT.

c. Layout refreshments for the meeting and tidy away afterward

**PERSONAL SPECIFICATION**

**Education & Experience**
- A level or equivalent; relevant technical or vocational qualifications are a plus.
- Previous experience as a receptionist/ administrator or a related field is desirable.
- Excellent verbal and written communication skills.
- Strong organisational and multitasking abilities.
- Proficiency in Microsoft Office Suite.
- Professional appearance and demeanour.
- Ability to handle sensitive and confidential information with discretion.

**Skills & Behavior**
- Friendly and approachable.
- Punctual and reliable.
- Effective communication and interpersonal skills.
- Ability to work well both independently and as part of a team.
- Adaptability and ability to work in a fast-paced environment.
- Strong customer service orientation.
- Problem-solving skills.

**BENEFITS**
- Competitive salary
- Pension
- 28 days holiday plus 2 days additional holiday for each Eid.
- Professional development opportunities
- A supportive and diverse work environment
- Note: The responsibilities outlined in this job description are not exhaustive and may evolve as the needs of the college change. The Administrative coordinator is expected to adapt to new tasks and challenges as they arise._

**HOW TO APPLY**
- a cover letter of no more than 2 sides of A4
- a curriculum vitae, including a statement of qualifications, as well as
- the names of **two** referees who should be asked to submit references.

**APPLICATION DEADLINE**

By close of business on Friday 24 May 2024

**EQUAL OPPORTUNITIES STATEMENT**

**Cambridge Muslim College **values diversity. We are committed to equality, diversity and inclusion, and recruiting people from a wide range of backgrounds. We want to be as inclusive as possible from the outset and will make reasonable adjustments where possible.

**Asylum and Immigration Act 1996:  **To confirm your right to work in the UK, the College is required by law to see the original of at least one document from.

**Job Types**: Full-time, Permanent

Pay: £25,740.00-£28,518.00 per year

**Benefits**:

- Company events
- Company pension
- Discounted or free food
- Free parking
- On-site parking
- Sick pay

Work Location: In person

Application deadline: 24/05/2024

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