Business and Projects Administrator

2 weeks ago


London, United Kingdom Collins Cross Ltd Full time

**_IT savvy and smooth operator with over 5 years of experience in administering business in the UK? We want to hear from you_ _A boutique consulting practice in Great _Portland_ is looking for an experienced Office Manager to support local and internationally dispersed team and company's projects._**

**General Administration and Project Coordination**
- Supporting the company in a variety of ways including communications, scheduling, data entry and office management.
- Maintaining and Creation of Complex Co-related Company and Project Calendars.
- Assistance with travel arrangements, meeting room bookings, visas.
- Following instruction from stakeholders, consultants, project managers and executive team, on ad hoc and confidential assignments.
- Keeping the company’s filing system in order, assisting with implementation of new administration systems; adding applicable information into CRM, Project Management software.
- Making new personnel onboarding arrangements.
- Organising and coordinating staff and external meetings, moderating on-site video-conferences, sorting and distributing incoming and outgoing post.
- Meeting minute preparation and circulation in agreed timeframe and manner, logging applicable tasks into project management software.

**Business Administration**
- Coordinating with bookkeeper, documentation of the company and project expenses, processing necessary payments.
- Liaison with external Accountant.
- Liaison with local and mobile banks, opening and management of the new and existing bank accounts.
- Search and support for virtual office providers for the portfolio of clients.

**Recruitment Support**
- Organizing and recording UK team and freelance recruitment and searches, organising training for the staff.

**Facilities Management**:

- Procuring office supplies, budgeting and preparing expenditure reports.
- Creation, Control and Updates to preferred Supplier Database, Contacts Database, Client Database, Contracts Register/Database, Casework register.
- Office and Accommodation, meeting space search if applicable, issue resolution and conflict mitigation, set-up and control of facilities services, preferred supplier research and vetting.

**Requirements**:

- 5+ years experience of office management in London.
- Business fluent Russian.
- Experience in minute taking and project support.
- 3+ years experience in assisting with expense reports and coordination with bookkeeper and accountant.
- Experience in bank liaison and supplier management.
- EA experience to HNWI is an advantage.


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