Business Unit Administrator

2 weeks ago

London, United Kingdom Pell Frischmann Full time

Based in our London or Croydon office as part of a wider Pell Frischmann administrative team, you will provide general administration support to the Water & Environment Business Unit senior staff and their teams.

**M**ain duties and responsibilities**:
**General Administrative Tasks**:

- Administrative support to A2 Business Unit Director, Sector Directors & Managers.
- Office Based Support for Admin Team in London Office (cover for absences).
- Supporting with Cloudbooking Desk/Room booking system within the Croydon and London office when required.
- Travel Bookings - working as part of the wider PF Travel Team.
- Supporting with new starter induction and assisting with induction training requirements.
- Assisting the A2 Business Unit teams with routine and ad-hoc administrative tasks, such as:

- Managing meetings - room bookings and refreshments when required
- Day-to-day administrative tasks such as scanning of documents
- Answer, screen and forward incoming phone calls
- Diary management for A2 Business Unit management team
- Organising meetings, events, and conferences for the BU senior management

**Health & Safety**:

- Local health and safety coordinator role - tbc
- Assist in ensuring H&S requirements are met by project team

**Documentation & Correspondence**:

- Supporting document management activities, ensuring compliance with Company processes.
- Organisation and maintenance of case file documentation

**Project Support**:

- Assisting the PA to the Management Team with internal project or matter related ad-hoc duties;
- Supporting teams with bid activities when required;
- Ensuring compliance with the Business Management System, where required

**Finance Tasks**:
Undertake various finance administrative tasks under the direction of the Financial Controller and Assistance Finance Manager.
- Raising Purchase Orders;
- Preparing supplier and client set up forms;
- Sales invoices - raising, giving invoice numbers, processing, issuing on portals, raising and processing credit notes; Setting up projects, amending, adding Work Orders

**Why Pell Frischmann?**

We are one of the UK’s most influential and highly respected firms of infrastructure and built environment professionals. We provide a collaborative and supportive working environment, where you’ll have the freedom and flexibility to create your own pathway and make a real impact within the business and in the communities in which you will operate.

In addition, you’ll receive a competitive salary and other excellent benefits you can find on the link below

**Pell Frischmann Benefits**

**Essential**

**Preferred**
- Qualifications- Experience- Previous Administrative Experience
- Excellent IT-literacy, proficiency with MS
Office (Word, Excel, PowerPoint and
- Outlook).- Skills- The ability to demonstrate knowledge
and awareness of operating within a
- busy administrative function.
- Strong interpersonal skills
- Excellent written and verbal
communication skills
- The ability to plan, schedule and arrange
own activities to accomplish objectives.
- Able to work on own initiative and be pro-active
- A collaborative approach, effectively
working with others to achieve team
- success.
- Strong attention to detail and the ability
to work under pressure.

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