Administrator (Estates & Facilities)

2 weeks ago

Cambridge, United Kingdom Wellcome Sanger Institute Full time

Do you want to help us improve human health and understand life on Earth? Make your mark by shaping the future to enable or deliver life-changing science to solve some of humanity's greatest challenges.

An opportunity for a part time administrator to join our team in the Estates and Facilities department has arisen.

**About the Role**:
A varied role providing administrative/secretarial support services to the Estates & Facilities Team, implementing administrative systems, procedures and policies. You will work alongside a range of stakeholders including, scientific research staff, health and safety teams, procurement, finance, and tenants.

**You will be responsible for**:

- The planning & co-ordination of busy team diaries and calendars, ensuring availability as required, for meetings with both internal and external stakeholders.
- liaison, co-ordination and communication with team members and co-ordination with relevant Board Secretariat as and when required.
- Organisation of departmental, internal and external meetings, providing full administration including; tracking and following up on actions, making sure all participants have the information required to participate fully in meetings. Take minutes of meetings and distribute as required.
- Placing purchase orders as necessary for both general and staff orders and wider contracts. Raising, receipting and accurate management of purchase orders within our accounting system.
- Ordering and processing credit card purchase requirements and reconciliation of monthly claims, liaising with the finance department.
- Liaison with other administrative staff so that best practice can be developed and shared.

**Essential Skills**:

- Administrative experience within a busy office environment, (ideally in facilities but not essential)
- Excellent communication & interpersonal skills
- Ability to build and maintain strong stakeholder relationships.
- Ability to work independently, using own initiative and as part of a team
- Good organisational skills, attention to detail and the ability to manage conflicting deadlines simultaneously.
- Confident IT skills including a good working knowledge of Microsoft office Suite.
- Ability to manage, plan and prioritise a wide range of tasks to meet changing and diverse demands.

**About Us**:
Estates and Facilities are a busy team proactively supporting the the scientific research organisations and partners located at the Wellcome Genome Campus, managing and operating services including but not limited to; Engineering, Cleaning, Catering, Waste, Grounds, Wetlands Nature Reserve, Green Transport, Nursery, Energy, Sustainability and projects.

**Other Information**:

- This role is based on site for 22.5 hours per week.
- Working pattern is flexible and to be agreed
- Salary in the region of £32,000 to £38,000 (FTE)
- Closing date 15th November

**Working at Wellcome Sanger**:
Our flexible-hybrid working environment is designed to support a healthy work-life balance. This means you can work flexibly with a combination of working from home, and working from our Campus to allow you to focus on being productive and part of the team while enjoying the benefits of working flexibly.

We aim to attract, recruit, retain and develop talent from the widest possible talent pool, thereby gaining insight and access to different markets to generate a greater impact on the world. We have a supportive culture with the following staff networks, LGBTQ+, Parents and Carers and Race Equity to bring people together to share experiences, offer specific support and development opportunities and raise awareness. The networks are also a place for allies to provide support to others.

We want our people to be whoever they want to be because we believe people who bring their best selves to work, do their best work. That's why we're committed to creating a truly inclusive culture at Sanger Institute. We will consider all individuals without discrimination and are committed to creating an inclusive environment for all employees, where everyone can thrive.

**Our Benefits**:
We are proud to deliver an awarding campus-wide employee wellbeing strategy and programme. The importance of good health and adopting a healthier lifestyle and the commitment to reduce work-related stress is strongly acknowledged and recognised at Sanger Institute.

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