Resource Scheduler

7 months ago

Norwich, United Kingdom Norwich Aluminium Limited Full time

Due to growth and development of current staff, we are looking for a resource scheduler to work within our contracts team.

Reporting to the Commercial Director, the Project Coordinator, will effectively manage the administration of the day-to-day installation diary to ensure all teams are booked and all job preparation is complete in line with the production schedule. Ensure all preparations have been carried out to enable a ‘right first time’ installation and Service Works.

To have all necessary paperwork up to date ready for all contractual activities.

Managing the outstanding works, scheduling Service Engineer appointments and ensuring all required materials are understood and ordered in time for the booked appointments.

**Detailed Task List**:

- Take responsibility for scheduling the Fitters Diary with the input of contract managers;
- Manage internal fitting team schedules and liaise with sub contractors to ensure there is sufficient man power on all projects.
- Make sure all paperwork is ready pre-installation.
- Prepare Fitters Pack based on information provided by Design Team.
- Liaise with Procurement & Factory to make sure products are ready pre-installation. Identify parts needed, from Factory Work Sheets, for successful installation and service visits.
- Liaise with customers regarding aftersales.
- Liaise with rest of Contracts Team to schedule fitting dates for commercial customers, in line with contractual programmes;
- Review predicted installation times against estimate and adjust diary to suit (alongside Project Managers). Assist in acquiring sub-contract installation prices.
- Deal with queries relating to dates;
- Assist with taking queries from sites and fitters when Contracts Director and Project Managers are unavailable;
- Request handover paperwork from Project Managers, file RAMS in site folder.
- Produce O&M's and Warranty Certificates (Design Team to provide detail/drawings for O&M's on request);
- Inform Finance Director when jobs have been completed so final invoices can be raised, where applicable;
- Co-ordinate Outstanding Works and Service Calls and arrange fitters to carry out the works;
- Assist with ordering site specific subcontract elements such as automation, asbestos and teleflex (requesting quotes from multiple suppliers before placing orders);
- Liaise with Project Managers and hire / off-hire access equipment, maintaining the Plant and Equipment Hire Log;
- Compliance duties: scan fitters documents on to the system and advise Contract Managers/ Commercial Director if not being provided;
- Logging service issues and identifying if works are chargeable or warranty, then update Outstanding Works software.
- File completed jobs.
- Read and understand CAD drawings.
- Answering incoming calls to the Contracts Department.
- Book accommodation for fitting teams when needed, looking for best prices and ensuring facilities suit our needs.
- Maintain the fleet of company vehicles.
- Create delivery notes for supply only jobs.
- Assisting PM to coordinating deliveries to site with external couriers if required.

Skills required:
Good Microsoft office skills

Experience of diary management or logistics experience

Construction experience preferred.

Ability to multitask

Salary negotiable dependant on experience.

**Job Types**: Full-time, Permanent

**Salary**: £23,000.00-£32,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: PR/01

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