Head of Financial Operations
2 weeks ago
**Details**:
**Reference number**:
- 276959**Salary**:
- £50,694 - £57,694-
**Job grade**:
- Grade 7**Contract type**:
- Permanent**Business area**:
- CO - Cabinet Office Assurance, Finance, & Controls**Type of role**:
- Finance**Working pattern**:
- Flexible working, Full-time, Part-time**Number of jobs available**:
- 1Contents
Location
About the job
**Benefits**:
Things you need to know
Location
- GlasgowAbout the job
**Job summary**:
The Cabinet Office supports the Prime Minister and the Cabinet in delivering the government’s manifesto commitments and objectives. The Cabinet office is both a “corporate centre” for government and a policy department in its own right that challenges, supports, leads and provides services to other Ministerial Departments. The Cabinet Office currently employs staff who are in a variety of roles across the UK.
Cabinet Office Finance is responsible for all aspects of the Cabinet Office’s finances and is a multidisciplinary team that brings together finance, commercial and other corporate functions under the leadership of the Cabinet Office Chief Financial Officer.
The Finance Operations Team is part of a larger Financial Control & Operations Team, which sits within the Strategy, Finance and Performance Directorate. The team is responsible for delivering and enforcing the purchase to pay processes of the Department.
**Job description**:
We are looking for individuals who are enthusiastic, self-starters who will thrive in a fast-paced and dynamic work environment. The role will provide lots of opportunity for both personal and professional development in an innovative organisation at the heart of Government.
This role leads the Finance Operations team of c9 staff, and plays a key role in ensuring we meet our objectives and reports to the Grade 6 Head of Finance Control and Operations.
The team is responsible for ensuring compliance, developing strategies, policies and processes governing P2P; ensuring they remain fit for purpose and meet Cabinet Office needs. This central expertise supports various business areas within the Department; delivering services to an ever-changing business and making the best use of technologies to drive continuous improvement and customer service excellence.
This role requires regular assessment of financial performance and compliance, support and develop colleagues across the business, and supporting the Head of Financial Control and Operations. The post holder will play a key role in developing a deserved reputation for excellent customer service.
Your technical knowledge and ability to work constructively with wider Cabinet Office teams will make you a valued contributor to ensuring the P2P process is audit compliant.
This post holder will need to establish and develop effective working relationships with a number of stakeholders, including the Finance Business Partners, Customers, Shared Service Centre (SSCL), Internal and External Audit.
**Key Responsibilities**
The post holder will form part of the FCOT leadership team and key deliverables will include:
- Successfully managing a small, focused team to ensure high levels of customer satisfaction are achieved; provide direction, support and development to help deliver on team priorities and meet objectives.
- Responsibility for planning and managing the team's resource to ensure it is deployed effectively and able to address priorities effectively
- Manage the CO Purchase to Pay (P2P) process to ensure efficient and compliant purchasing is achieved. This should support the department in achieving its 90% prompt payment target, and meet government standards.
- Develop meaningful relationships with SSCL to ensure quality of service and resolve complex transactional issues
- Responsibility for ensuring sufficient monitoring tools are in place to highlight and eliminate financial control weaknesses, working with control owners as necessary. Use insight and MI to effectively manage performance, and look for ways for the team and department’s performance to improve.
- Actively engage with external stakeholders to address and resolve payment issues or reconciliation enquiries including with key suppliers,
- Manage the Electronic Purchasing Card Solution and Approval to Buy System on behalf of the department, improving compliant usage and providing good customer service to users,
- Lead on the publication of three key transparency measures including engagement with Perm Sec and Ministers offices.
- Working across the department as CO’s P2P process owner sharing best practice and looking to drive improvement as well as building cross departmental collaboration improvements
- Supporting the Head of Financial Control and Operation as required
- Build relationships with key staff across CO Finance and the business in order to maintain effectiveness and relevance in role.
The post holder may be required to undertake additional responsibilities as expected in relation to
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