Project Administrator
2 weeks ago
**The Role**
The Post holder will form part of the Small Works team to assist the Project Managers and clients across the UK, the main day to day support will focus on the project Managers in the region and when required to also assist with other offices as and when workload dictates.
As part of the Support team you will be able to work in a group or under your own initiative being proactive in your role.
This is a key role providing support to the Small Works team and clients where attention to detail, client liaison and management of documentation is paramount, as well as liaising with the other support staff within the teams across the UK.
**Day to Day**
- Assisting project teams in raising and updating jobs on the various IT systems
- Ensuring PO's are raised for suppliers and materials to maintain program deadlines.
- Dealing with supplier and contractor queries
- Organise and attend and when required lead stakeholder meetings.
- Document and follow up on all important actions and decisions from meetings
- Support the Project Managers as required with day to day tasks
- Ensure stakeholders views are managed towards the best solutions
- Create project management calendars for each goal and objective
- Ensure projects adhere to agreed frameworks
- Assess, report and update all stakeholders on potential project risks
- Update all stakeholders on project changes
- General administrative duties
- Supply chain liaison
- Assisting with inputting into project team documentation
- Customer care
- Assist with Engineer communications
- Relay workload information to relevant engineers.
- Provide cover for other coordinators for leave and sickness reasons.
- Flexibility on working hours depending on work load ebb and flow.
- Attend clients sites when required for project updates and meetings.
**Skills & Experience**
- Build positive relationships with the team and stakeholders
- Communicate using appropriate styles, methods
- Have minimum 2 years demonstratable experience in a similar role
- Sound understanding of Health and Safety
- Have an understanding of mechanical and electrical works.
- Understand and able to compile O&M manuals for sites upon completion of works
- Role model enthusiasm and energy about their work and encourages others to do the same.
- Ability to clearly communicate work tasks and win the commitment of others to achieving high levels of operational performance.
- Excellent interpersonal, written and verbal communication skills
- Ability to build positive relationships with team to speedily resolve day to day operational problems
- Self-motivated and capable of working within a team environment.
- Demonstrate resourcefulness when acquiring additional expertise.
- Use tact and diplomacy to exchange information and handle sensitive issues.
- Project a professional demeanour with colleagues, clients and their customers.
- Ability to maintain an objective and positive focus through periods of high and sustained work pressure whilst adhering to strict project deadlines
We're Integral, part of JLL. We're a Facilities and Maintenance firm based across the UK. We work with organisations in Mechanical, Electrical and Fabric works with engineers nationwide to deliver engineering excellence for our clients. The Integral family are the largest mobile hard services provider in the UK.
If you're looking to step up your career, Integral and JLL are the perfect professional home. At Integral and JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing facilities and maintenance initiatives. You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at Integral and JLL
Applying
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