Aviation Coordinator

2 weeks ago

Aberdeen, United Kingdom Orion Full time

**Job description**:
Our client is currently recruiting for the position of Aviation Coordinator, based in Aberdeen.

**Responsibilities**:

- Technical Sponsor for company aviation contracts supporting Head of Logistics during sourcing exercise(s).
- Plan helicopter logistics and offshore POB, schedule Company and 3rd party aviation resources, and administer internal and vendor/contractor allocations according to requests from relevant departments (Drilling, Assets, Projects, etc) and in line with company requirements.
- Contact vendors for planning purposes and allocate offshore technicians to platforms and satellites as efficiently and cost-effectively as possible.
- Verify scheduled crew changes and check flight allocations, make and communicate improvements and propose schedule changes, given required flight frequency and possible time scheduling, in order to ensure a cost efficient scheduling of helicopters.
- Registering flight allocation details, check and administer validity of medical and basic offshore training for vendors in line with company procedures and system requirements.
- Manage the allocation of aviation logistics costs to correct cost centres
- Raise Purchase Requisitions, and Service Entry Sheets in SAP in support of Aviation Logistics Contracts and Services;
- Participate in industry workgroups (OEUK, ASTG, ISAR, HCA, etc) and steering committee as required.
- Deliver appropriate training and functional guidance to operations groups offshore to ensure efficiency and compliance with the Company Aviation standards.
- Actively engage with wider Logistics team to ensure that knowledge sharing takes part to further enhance the Logistics process and procedures.
- Support Head of Department to implement the Company's Aviation strategy.
- Company Vantage Admin - updating personal and certification details in Vantage.
- Participate in On-call Duty Rota for the Logistics Team to support Company Emergency Response actions as required.

Technical Assurance
- Coordination of aviation technical assurance activities for UK and NL operations. Arrangement of aviation and helideck audits offshore and follow up on all identified actions.
- Focal point for the Aviation Technical Authority and all aviation related matters.
- Management of the UK Asset's helideck certification and arrangement of necessary monthly / annual inspections with HCA. Follow up on all actions with the offshore Assets ensuring full compliance of the company offshore helidecks.
- Focal point for the HCA inspections.
- Development and management of pilot dashboard for the MHUB asset ensuring safe helicopter operations.
- Management of HCOMS software and training of offshore HDAs and HLOs.

Performance Lead
- Provide analytical support to Logistics Team.
- Interface with contractors over administration of contract KPI's and action lists.
- Responsible for preparation of cost breakdown, allocation and analysis of logistics services (Aviation, Marine and Shorebase).
- Responsible for preparation of weekly, monthly and ad-hoc management & reporting.
- Input of Logistics requisitions into SAP ensuring appropriate level of information is included, seeking approvals and preparation of subsequent Service Entry Sheets
- Attend performance review meetings, operations/campaign planning meetings, budget meetings etc. to establish logistics requirements
- Administer Logistics contracts, developing and reviewing contract specific KPI's, reviewing supplier performance and provide feedback to Contract Owner and stakeholders to support performance reviews

Experience & Qualifications:

- Good understanding of Offshore Aviation Logistics
- Management skills for maximising the utilisation of helicopter seats and payload.
- Good understanding of appropriate legislation, best practise and guidelines.
- The job holder should demonstrate a strong focus on HSE, ethics and upholding Company values. Demonstrates enthusiasm and positivity and respects and values others.
- Good understanding of Company Supply Chain Procedures.
- Admin Training for Vantage sytem.
- Competent user of business systems, SAP, MS Office and other Logistics Systems (HCOMS).
- Strong knowledge of SAP system and RLM, IM / WM modules.
- Educated to degree level (preferred but not essential)
- Relevant experience may compensate for formal education.
- Previous experience in Aviation Logistics Coordination and Planning.
- Knowledge and understanding of UK CAA and EASA regulations.
- Aviation Logistics and Planning experience with an Oil & Gas Operator or Service Company.
- Vantage System training to Company Admin
- High level of understanding on the financial implications of Aviation Logistics
- Experience of RLM, IM and WM module of SAP
- Vantage Admin Certification
- Safe Transport of Dangerous Goods by Sea and Air
- SAP Super User
- Offshore certification (OPITO BOSIET, MIST, Medical, etc) preferred but not essential

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