Clinical Office Administrator

3 months ago


Woking, United Kingdom Ashford & St. Peter's Hospitals NHS Foundation Trust Full time

The main responsibilities are; 1. To use the Trusts information systems appropriately in the outpatient physiotherapy department to record all referrals ensuring data accuracy with patient details, referrer details and referral dates highlighting any referrals which require urgent attention and investigating any discrepancies or missing information.2. To ensure that clinic appointments are used effectively and efficiently with appropriate bookings made according to the type and urgency of treatment required.3. To send any relevant paperwork or telephone patients informing them of an appointment time/changes and any other relevant information pertinent to their appointment.4.

Work with the iMSK admin hub to process iMSK referrals for health professional teams.5. To undertake the full range of reception duties for the outpatient physiotherapy department.This will include assisting patients whilst checking in, out-coming appointments and rebooking appointments with the patient.6. To deal with telephone enquiries regarding all outpatient physiotherapy appointments and to make appropriate changes/amendments using the Trusts information systems in line with departmental guidance.7. Action daily reports that show appointment cancellations or require those that require rebooking in order to maximise clinic utilisation.8.

To advise patients of non-clinical information e.g. outpatient waiting times.9. To update the waiting list records as required.10. To prepare patient records and physiotherapy patient lists for each therapist.11.

To be responsible for booking transport for patients and liaising with the transport services to ensure that patients arrival and return journeys are planned in conjunction with patient need and clinic requirements. 12. To file and archive clinical records13. To run daily reports and any other ad hoc reports from the Trusts information system.14.

To be responsible, in cooperation with the senior admin + physiotherapists for cancelling clinics in the event of unplanned absence adhering to department policies.15.To discharge patients in line with the departmental policies and procedures.16. To make changes to clinic templates as required17. To collect, open and date stamp post for the department.18. To undertake photocopying and other general clerical duties as required for the department.19.

To attend staff meetings and any other meetings as appropriate.20. To liaise with GPs, medical staff, wards, physiotherapists, Hand Therapists, iMSK admin hub and colleagues as required.21. To provide cover for other non-clinical roles within the department as required22. To assist with ordering stationery and other office supplies.23.

To assist in running the physiotherapy equipment shop, ensuring efficient handling of cash in line with policies and procedures.24. To assist in the process of patients and other parties accessing medical records. Ensuring that correspondence with solicitors and other communication is carried out in a timely manner in accordance with policies and procedures.25. To maintain a safe working environment liaising with other departments and completing incident forms as required.26.

To prioritise workload and work without supervision when necessary. To support the department and organisation by carrying out any other duties that reasonably fit within the broad scope of a job of this grade and type of work.



  • Woking, United Kingdom Ashford and St. Peter's Hospitals NHS Foundation Trust Full time

    This is an exciting opportunity to join our Outpatient MSK Physiotherapy Team inWoking Community Hospitalas a B3 Clinical Office Administrator. The successful applicant will have the ability to work as part of the team in order to deliver a high-quality patient experience and administrative service for our team of Physiotherapists, display excellent...


  • Woking, United Kingdom Ashford & St. Peter's Hospitals NHS Foundation Trust Full time

    To use the Trusts information systems appropriately in the outpatient physiotherapy department to record all referrals ensuring data accuracy with patient details, referrer details and referral dates highlighting any referrals which require urgent attention and investigating any discrepancies or missing information. To ensure that clinic appointments are...

  • Office Administration

    3 months ago


    Woking, United Kingdom Angelcarswokingltd Full time

    Job Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support, managing office operations, and ensuring efficient day-to-day functioning of the office. **Duties**: - Maintain office supplies and equipment inventory -...


  • Woking, United Kingdom Copperfield Recruitment Ltd Full time

    Office administrator - £22-25,000As an Office Administrator, you will be an integral part of the team, contributing to the smooth operation and ensuring high standards of service.Duties/attributes:To provide administrative support to the teamAnswering phone as required and dealing with queries where possible, and/or taking accurate...


  • Woking, United Kingdom Copperfield Recruitment Full time

    Office administrator - £22-25,000 As an Office Administrator, you will be an integral part of the team, contributing to the smooth operation and ensuring high standards of service. Duties/attributes: To provide administrative support to the team Answering phone as required and dealing with queries where possible, and/or taking accurate...


  • Woking, United Kingdom Police Care UK Full time

    Job Advert **About us** Police Care UK traces its roots back to 1926 as the merger of the charities Police Dependants’ Trust and the National Police Fund. Our mission is to reduce the impact of harm on police and their families. The Charity is undergoing a period of change which has seen us transform from a traditional benevolent status to a leader in...

  • Office Administrator

    3 months ago


    Woking, United Kingdom The Agincare Group Full time

    Job Introduction “Valuing colleagues, working collaboratively, passionate about learning, a culture of knowledge and excelling in the work we undertake,” these are our values, what are yours? Do you share our values and passion for making a real difference to the lives of the people we support? Are you looking for a role where you can grow, excel and...


  • Woking, United Kingdom GME Commercial Gas Services Limited Full time

    We are looking for an Office Administrator to join our small, family run, commercial gas and heating business based in Old Woking, Surrey. You will be responsible for managing customer enquiries, scheduling engineers' diaries, materials orders, quotations, invoicing and communications. **The Role** Part time, permanent and fully office-based. 3 days a...

  • Administrator

    3 months ago


    Woking, United Kingdom NHS Professionals Full time

    **Job Title**: Administrator **Trust**:Central Surrey Health Limited **Location**:Goldsworth Park Health Centre, Denton Way, Woking, GU 21 3LQ **Pay Rates**:£13.07 per hour **Shift Patterns**:Monday - Friday 9am-5pm (37.5 hours a week) **Is business administration repetitive or boring?** It’s neither, this couldn’t be further from the truth, the...

  • Office Administrator

    3 months ago


    Woking, United Kingdom PRS Recruitment Solutions Limited Full time

    Premier Recruitment Solutions require an Office Administrator for our client based in Woking on a long-term contract, Permanent employment opportunities are also available Our Environmental Services business has seen extraordinary nationwide growth over the last few years, and we're looking for an Admin Support Officer to help us continue to deliver a...

  • Pa to Partners

    3 months ago


    Woking, United Kingdom Worth Recruiting Full time

    **PERSONAL ASSISTANT / OFFICE ADMINISTRATOR **- **Property Management** **Location: Woking, GU21** **Salary: £35k** **Position: Permanent **- **Full Time** This is a fantastic opportunity to join one of the leading local independent estate agencies as a **Personal** **Assistant / Office **Administrator;** providing full office support, assisting the...

  • Administrator

    3 months ago


    Woking, United Kingdom NHS Professionals Full time

    **Job Title**: Administrator **Trust**:Central Surrey Health Limited **Location**:Goldsworth Park Health Centre, Denton Way, Woking, GU 21 3LQ **Pay Rates**:£13.07 per hour **Shift Patterns**:Monday - Friday 9am-5pm (37.5 hours a week) **Is business administration repetitive or boring?** It’s neither, this couldn’t be further from the truth, the...


  • Woking, United Kingdom Ministry of Defence Full time

    **Details**: **Reference number**: - 328649**Salary**: - £23,670- Per annum. Pro-rata for part-time- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Administrative Assistant- AA**Contract type**: - Permanent**Business area**: - MOD - Strategic Command - Defence Medical Services (DMS)**Type of role**: -...


  • Woking, United Kingdom Nuffield Health Full time

    HEAD OFFICE Hospital Support Administrator Hospital Support Administrator Woking Hospital | Administration | Permanent |Full Time| Salary up to £26,000 per annum depending on experience 37.5 hours per week Are you a confident and customer-focused administrator, who’s passionate about great customer service? Then you could be just who we’re looking...

  • Clinical Nurse Leader

    4 weeks ago


    Woking, Surrey, United Kingdom Sunny Meed Surgery Full time

    Position Overview We are seeking a dedicated Clinical Nurse Leader to enhance our healthcare team. Sunny Meed Surgery is a reputable and welcoming training practice with a committed clinical and administrative workforce. As one of the rapidly expanding practices in the region, we are in search of a Clinical Nurse Leader to guide our established nursing and...

  • Administrator

    3 months ago


    Woking, United Kingdom NHS Professionals Full time

    **Job Title**:Administrator **Location**:Woking Community Hospital, Heathside Road, Woking GU22 7HS **Shift Pattern**:Monday, Tuesday & Wednesday (22.5 hours a week) 8am-4pm **Trust Location**:Central Surrey Health Limited Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, Central Surrey...


  • Woking, United Kingdom Carrot Recruitment Full time

    Carrot Recruitment are acting as a recruitment agency sourcing a Senior Clinical Trial Manager for a permanent full-time position in Surrey. This is a great opportunity to join a clinical research provider who is making positive headway supporting pharmaceutical companies to identify new products which positively impact patient care and treatment.The...

  • Finance Administrator

    3 months ago


    Woking, United Kingdom Priory Healthcare Full time

    Priory Hospital Woking provides private acute mental health and addiction services (inpatients and day patients), and run extensive private outpatient clinics. We are looking for an organised, highly motivated and friendly individual to join our busy administrative team working in a hybrid role as both our Finance Administrator and Workforce Coordinator....

  • Administrator

    3 months ago


    Woking, United Kingdom NHS Professionals Full time

    **Job Title**:Administrator **Location**:Woking Community Hospital, Heathside Road, Woking, GU22 7HS **Trust Location**:Central Surrey Health Limited Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, Central Surrey Health Limited is the place for you. **About the Trust** CSH Surrey is a...


  • Woking, Surrey, United Kingdom Menzies LLP Full time

    About the RoleWe are seeking an experienced Business Support Administrator to join our busy Woking team and office. This is a crucial role where the purpose is to provide administrative support to the Woking office on a day-to-day basis and to deliver a seamless and professional service to our clients.Key ResponsibilitiesOffice Administrative SupportSupport...