Contract Support

6 months ago

Feltham, United Kingdom JLL Full time

JLL supports the Whole You, personally and professionally.

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours.

Achieve your ambitions - join us at JLL

ROLE SUMMARY
This is a key role providing professional administrative support to the Facilities Team, assisting and supporting the day to day operation and delivery of the contract including, administration of supplier contracts, PO requisitions and receipting, supporting client Task System and Permit to Works Systems in addition to reporting on administrating on operational, H&S and Quality. This role would be ideally suited to an administrator experience in a similar facilities role. This is an excellent opportunity for an experienced administrator to work on site for a leading international client.

CORE COMPETENCIES
Providing relevant FM information and Administration support to the Facilities Manager as required.
Reporting all accidents, occupational illnesses and emergencies in relevant books/documentation.
Maintaining monthly performance measurement information for line management in support of contract performance requirements.
Reporting on a monthly basis - KPI tracker, security audit, contact list, cleaning audit, EHS inspection, site inspection, work orders, accident statistics.
Supporting JLL OVEC and Client Task and Permit to Work systems as required issuing work schedules to site teams, monitoring tasks through to completion and contacting suppliers and Landlord as required in terms of permits and access (including registering of visitors and contractors to site).
Promoting high level of satisfaction among Client users by promptly responding to their service requirements.
Supporting the Facilities Manager in the effective management of the shipping team including occasional cover in the event of unplanned leave.
Administrating planned preventative maintenance and repair service.
Administrating contracted services including security, cleaning, maintenance and to monitor alarms
Assisting the Account Director and Facilities Managers with HR related matters, for example maintenance of regional records and systems.
Assisting Facilities Managers and other team members in preparing Standard Operating Procedures manuals.
Assuring compliance with JLL policies, procedures and standard practices.
Raising POs and coordinates invoicing and other support of the AP team including PO req’s, receipting of POs and managing accruals.
Managing consumables and critical spares held on site maintaining an up to date inventory.
Ensuring suppliers provide service per contract scope and work in a safe manner. Escalates issues to line manager.
EHS -Ensuring suppliers work per JLL EHS guidelines and stops work when it is not safe.
Building relationships between occupants, FM staff and the suppliers.
Following all Health & Safety and Environmental requirements that are defined on work instructions or communicated in training.
Following required emergency prevention and operational controls, coordinating their daily and weekly schedules as required.
Maintaining discretion and confidentiality with regards to all discussed MAC plans and dealings.
Regularly working with external soft services contractors including quality audits and oversight of KPI/SLA delivery
Working as a member of the team you will insure that all agreed service levels and service standards are met.
Supporting the coordination of the office operations, procedures and resources to facilitate organizational effectiveness and efficiency including driving JLL best practices and procedures across EMEA.
Setting up, maintaining, organizing and controlling JLL central files, information, data, reports etc. relating to Soft Services, Space View, Post Room and Amenities across EMEA
Entering system data, and providing the overall system administration.
Ensuring prompt resolution of any customer complaints, escalating to the line manager as required

PERSONAL COMPETENCIES, ATTRIBUTES & KNOWLEDGE
An experienced Facilities Administrator with previous experience in a similar role
Able to demonstrate outstanding customer service skills and orientation
Able to multi task and maintain professionalism at all times under stressful situations without supervision
Proficient in MS Office and Outlook, and possess excellent written and verbal communication and people skills
Experie

  • Sen Teaching Assistant

    5 months ago

    Feltham, United Kingdom Classroom Support Full time

    We are working to recruit on behalf of several schools in Feltham who are looking for SEN Teaching Assistants to start ASAP. This role is perfect for those looking to begin/build upon their career in education. We are looking for people who meet any of the below criteria: - **Has experience as a Teacher/Teaching Assistant**: - **Has experience in a...

  • Warehouse Operative

    5 months ago

    Feltham, United Kingdom AIR Support Services LTD Full time

    Unloading shipments - Organizing and controlling inventory - Packing goods for safe transport - Weighing and labelling packages - Ensuring that packages are accurately identified for their destination - Ensuring that all cargo is safely secured Shifts - 0600-1830 / 0600-1800 / 0700-1900 / 1000-2200 - pay £12.00 per hr Nights - 1700-0500 / 1800-0600...

  • Forklift Driver

    5 months ago

    Feltham, United Kingdom AIR Support Services LTD Full time

    Loading and unloading warehouse material - Optimizing loads to ensure operational efficiency - Identifying damages to vehicles - Moving stock around a warehouse using a forklift or other types of loading devices - Operating forklifts, winches, and other devices - Storing or relocating materials within the warehouse or factory - Performing quality checks on...

  • Primary Class Support

    2 months ago

    Feltham, United Kingdom CV-Library Full time

    JOB TITLE - Primary Teaching Assistant CONTRACT/POSITION DETAILS Location - Feltham, West London Position - General TA Type of work - Teaching Assistant, supporting and assisting within the classroom Contract or position start date - ASAP Duration / Likely Duration - Until the end of the academic year - July 2025 Contract or position end date (if...

  • Sen Learning Support Assistant

    5 months ago

    Feltham, United Kingdom ACTIVE SEN Full time

    **SEN Learning Support Assistant** **SEN School catering for students aged 4-19 years with autism and moderate to severe learning difficulties** **Location: Feltham, London** **Hours: 8.30am to 3.45pm, Monday to Friday** **Salary: £80 - £100 per day, depending on experience** **Benefits**: - Travel expenses covered (Up to 100%) - On site parking -...

  • Administrative Support Specialist

    3 weeks ago

    Feltham, Greater London, United Kingdom Brook Street UK Full time

    We are seeking an experienced Administrative Support Specialist to join our client HM Courts & Tribunals Service (HMCTS) as a temporary employee via Brook Street.This is a full-time temporary role working for HMCTS for an ongoing 10 months with a view to extending the contract further.The successful candidate will be responsible for supporting the admin team...

  • Youth Support Worker

    6 months ago

    Feltham, United Kingdom Lara Search Full time

    **Location**: Feltham - ** Position**: Youth Support Worker - ** Type of Work**: Youth Support Worker - No previous education experience required - ** Start Date**: Immediate - Don't miss this thrilling chance! - ** Duration/Likely Duration**: 1-year contract with the possibility of extension - Set your sights on a rewarding future! - ** End Date (if...

  • Learning Support Assistant

    4 months ago

    Feltham, United Kingdom GSL Education Full time

    Job description Exciting Opportunity: Learning Support Assistant Role in Feltham! Are you passionate about supporting students and making a difference in their educational journey? GSL Education is excited to offer a fantastic opportunity for a Learning Support Assistant to join our team in Feltham. Starting in September 2024, this contract/long-term...

  • Primary Class Support Specialist

    4 weeks ago

    Feltham, Greater London, United Kingdom Prospero Teaching Full time

    Job Title: Primary Class Support SpecialistJob Type: Full-time, ContractLocation: West LondonAbout the Role:We are seeking a skilled and experienced Primary Class Support Specialist to join our team at Prospero Teaching. As a General Teaching Assistant, you will provide vital support to teachers and students in a busy classroom environment. Your role will...

  • Damp & Mould Operative - 1 Year Contract

    5 months ago

    Feltham, United Kingdom Lampton Services Full time

    Job Advert **Damp & Mould Operative - 1 year Contract** **£36,000 - £37,000 -** **Full Time** **London Borough of Hounslow** **Mon -Fri - 7.30am - 4.00pm** **About the Role** **Key Responsibilities and Duties**: - Following training generally assess and diagnose damp and mould problems - Washing and cleaning affected surfaces within residents’...

  • Operational Support Centre Controller

    5 months ago

    Feltham, United Kingdom Wilson James Full time

    **Wilson James have been raising standards in security, construction logistics, aviation services, and technology for over 30 years. With 5,000 employees and a presence across over 300 client sites all over the UK, we are dedicated to delivering tailored solutions and top-tier customer service. As a leading managed service provider, we prioritise safety,...

  • Education Support Assistant

    4 weeks ago

    Feltham, Greater London, United Kingdom Protocol Education Full time

    Job Title: Education Support AssistantLocation: England, Greater London, FelthamJob Type: Contract, Full-TimePrimary Industry: Education and TrainingSalary: £80 - £90 Per dayBenefits: Plus CPDJob Duties:Support the classroom teacher in delivering lessons and assisting studentsHelp create a positive learning environment for studentsProvide one-on-one...

  • Education Support Professional for SEND Students

    2 weeks ago

    Feltham, Greater London, United Kingdom Ribbons and Reeves Limited Full time

    Ribbons and Reeves Limited: Dedicated School CommunityA specialised school in Hounslow serves over 300 pupils with complex needs, including autism and learning difficulties. This inclusive, purpose-built school provides a structured environment for each student to thrive.Competitive Salary: £96-105 daily rate (PAYE contract)Job Description:As a SEND...

  • SEN Teaching Assistant

    4 weeks ago

    Feltham, Greater London, United Kingdom Prospero Teaching Full time

    Job Title: SEN Teaching AssistantJob Type: Contract, Full-timeLocation: Feltham, TW12About the Role:We are seeking a dedicated and experienced SEN Teaching Assistant to join our team at Prospero Teaching. As a SEN Teaching Assistant, you will provide support to students with special educational needs in a classroom setting.Key Responsibilities:Support...

  • Education Support Assistant Feltham

    4 weeks ago

    Feltham, Greater London, United Kingdom Protocol Education Full time

    Job Title: Education Support Assistant FelthamLocation: England, Greater London, FelthamJob Type: Contract, Full-TimePrimary Industry: Education and TrainingSalary: £80 - £90 Per dayBenefits: Plus CPDJob Duties:Collaborate with the classroom teacher to deliver engaging lessons and provide individualised support to studentsContribute to creating a positive...

  • Clinical Support Services Mobile Co-ordinator

    5 months ago

    Feltham, United Kingdom Hounslow and Richmond Community NHS Healthcare Trust Full time

    Review and update reception information as required for the benefit of the public and staff. Carry out photocopying and faxing duties as required. Xerox machine maintenance & simple fixes. Implement and maintain the clerical and filing systems. Maintain the system for ordering stationery for the building, using procedures already in place and adding to them...

  • Shift Analyst

    1 month ago

    Feltham, Greater London, United Kingdom GL Global Full time

    GSOC Analyst (OSINT / Intelligence Team) – Global Energy Company A high-performing intelligence team at a global energy company, require a GSOC Analyst. In this role, you will monitor global and local events, providing advance warnings of threats through diverse intelligence sources. You’ll assess incidents for their potential impact on the...

  • CBRE Helpdesk Specialist

    2 weeks ago

    Feltham, Greater London, United Kingdom CBRE Full time

    Job Title: CBRE Helpdesk SpecialistAt CBRE, we are recruiting a Helpdesk Specialist to join our team. As a Helpdesk Specialist, you will be responsible for providing exceptional customer service and business support to contribute to the continued growth and success of the Business.Key Responsibilities:• Manage CAFM system as key user on site including PPM...

  • Business Operations Assistant

    6 months ago

    Feltham, United Kingdom Parkside Recruitment Full time

    Working with a global brand to provide an efficient and effective purchasing administration ensuring adherence to corporate standards and supporting the administration of necessary facilities, car fleet and Health & Safety activities The role will be based 4 days in the office and 1 from home. **Purchasing** - Responsible for purchasing and the businesses...

  • HR Operations Administrator

    5 months ago

    Feltham, United Kingdom Nomad Foods Full time

    Overview: This role is required to support the HR administrative elements of a Head Office relocation. The role will support with the consultation process and related admin associated with it - consultation packs, new contracts to issue & track. In addition, will support the engagement, onboarding and induction activity in relation to the...