Accounts Assistant

4 weeks ago


Dundee, United Kingdom Millyard Peoples Full time

Millyard Peoples is delighted to be partnering with a Professional Services firm based in Dundee looking to appoint an experienced Accounts Assistant into their team. Key responsibilities include:

- Responsibility for reviewing and processing all client fund transactions on a daily basis.
- Manage client funds held on designated accounts; opening and closing accounts as required using the online banking systems, and ensuring the correct authorisations are in place at all times for lodgements and upliftments to these accounts.
- Prepare daily banking, ensuring this is lodged with the bank within the required timescales.
- Perform daily, weekly and monthly bank reconciliations as required on all client and firm bank accounts ensuring that all unreconciled items are resolved timeously.
- Perform quarterly reconciliations of all client designated bank accounts, ensuring all unreconciled items are resolved timeously.
- Responsibility for reviewing all client fund ledgers, identifying client balances which may be classed as residual, and ensuring appropriate steps are taken to return the funds to clients without delay.
- Run the day close daily balancing reports ensuring any discrepancies are identified and resolved rapidly.
- Operate the firm’s purchase ledger, to include accurately processing firm and client disbursement invoices to the system, running weekly bulk payment runs, one off supplier payments online or by cheque etc.
- Process expense claim submissions accurately and timeously, and ensuring that all claims comply with the firm’s expenses policy at all times.
- Ensure a strong financial control environment exists in the area of credit card payments, including performing a monthly reconciliation of all expenditure processed to the firm’s credit cards.
- Ensure all firm payments made by direct debit are in line with authorisations supplied to the Cashroom team, and that these are processed timeously to the firm’s practice management system.
- Reconcile all supplier statements received on a monthly basis.
- Maintain the Nominal Ledgers by posting of cash and bank transactions, and by processing appropriate Journals.
- Preparation and sending out of fee notes to clients.
- Responsibility for ensuring all fee notes issued across the firm are stored electronically in the Finance central storage system.
- Working with the Cashroom Supervisor, ensure that all outstanding fees are pursued for payment with a view to ensuring timeous collection.
- Ideally you will have previous experience working as a Legal Cashier or alternatively, at least 3 years’ experience working in a busy, demanding finance environment
- Strong focus on excellent customer service, with a willingness to take responsibility for timely completion of work and resolution of any issues
- A flexible, proactive, positive, “can do” attitude. A self-starter
- Excellent communication skills, both written and verbal
- Accustomed to relationship building and liaison with all levels of staff
- Strong attention to detail
- Excellent IT skills using MS Word, Excel, Outlook, and Teams

**Job Types**: Full-time, Permanent

**Salary**: £23,000.00-£28,000.00 per year

**Benefits**:

- Company pension
- Flexitime
- Work from home

Schedule:

- Flexitime

Supplemental pay types:

- Bonus scheme
- Commission pay

Ability to commute/relocate:

- Dundee, DD1 1TU: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounting: 1 year (preferred)

Work Location: One location

Flextime


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