HR Business Co-ordinator

3 weeks ago


Aberdeen, United Kingdom Cammach Bryant Full time

Our client is looking for an HR Business Co-ordinator on a 6-month contract basis, located in Westhill, Aberdeenshire.

**RESPONSIBILITIES**

**GENERAL HR ADMINISTRATION**
- Maintain SAP/HR4U employee records: inputting and updating information, ensuring accuracy and attention to detail.
- Ensure payroll instructions for payroll are approved in line with company policy and are submitted in line with relevant payroll deadlines.
- Prepare all employee related communications in line with agreed templates
- Ensure pre-employment and offer processing is completed effectively for both employees and returning expats
- Respond to employees and managers on general HR questions including policy queries and various e-timesheet systems queries, signposting them to information available on WAT as appropriate.
- Support the continuous improvement of HR information on WAT to enable employees and managers to access information easily.
- Support the induction process for new employees, ensuring induction packs provide appropriate information.
- Carry out research into policies, procedures, and legislation
- Inform benefit providers Denplan and PPP of changes to employee memberships monthly
- Provide administrative support during Employee Relations cases i.e., taking minutes, drafting letters, writing reports.
- Booking of all medicals, including workfit’s for UK and Group employees, as required.
- Raise any financial commitment paperwork as required
- Provide support during the salary reviews process.
- Complying with data protection requirements in accordance with UK legislation.
- Coordinate the annual immigration audits for company and Group employees.
- Process employee entitlements in line with the secondee and relocate policies.
- Provide non-standard reports from SAP as and when requested.
- Maintain filing on an ongoing basis throughout the year culminating in year-end archiving
- Support with accurate and timely org charts being published/available
- EC&B - as required to support the expatriation, compensation, and benefits team
- Conduct arrival inductions for returning expats and ensure smooth transition into Group Impatriates and coordinate all paperwork/systems for transition to Aberdeen. This includes inbound immigration assistance, supporting obtaining a UK National Insurance number as well as support for opening a UK bank account, schooling, housing etc.
- Provide continued support to the Group Inpatriate population during their assignment regarding general queries
- Support the job evaluation process, ensuring systems are correct and job description process is followed

**TALENT DEVELOPMENT SUPPORT**
- Ensuring documentation and filing of job descriptions, evaluations, training, career interviews and assessments, etc.
- Assisting employees with regards to queries on job posting etc.
- Supporting with any mail merges etc.

**REQUIREMENTS**
- CIPD qualified or working towards
- Experience of working in a busy HR team
- Experience of working to challenging deadlines
- Able to build good working relationships with people and customer focused
- Good communication skills both written and verbal
- Good understanding of Company and Group HR policies & procedures
- Strong delivery and continuous improvement focus
- Knowledge of the Asset and the business
- Ability to manage multiple projects

**Job Types**: Full-time, Temporary contract
Contract length: 6 months

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Aberdeen



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