Contract Support

2 weeks ago

Ruislip, United Kingdom ABM Full time

**Description**:
**Contract Support Administrator**

**Location: ABM Heathrow Office, WBC 3**

**Salary: £30,000**

**ROLE OVERVIEW AND PURPOSE**

To provide high quality, professional administrative support to the business. To work alongside the Operations and Finance Support teams to maintain administrative systems, ensuring compliance with legislation and company procedures.

**KEY RESPONSIBILITIES**
- Take responsibility for compliance and reactive job administration duties for assigned buildings.
- Daily monitoring of PPM completion in line with the PPM planners, and to ensure SLAs and KPIs are met.
- Produce, weekly and Monthly reports on any outstanding PPM’s Statutory and Non-Statutory.
- Plan engineer’s PPM jobs, booking engineers onto site by liaising with Customers and assign on IBMS.
- Ensure the relevant statutory certificates are received, checked for accuracy and the customers systems are updated and document loaded and processes followed.
- Responsible for liaising with the Sub Contractors to ensure their PPMs are completed by due dates and the certification is received within SLA.
- Ensure RAMS are provided for attendance to site.
- Issue annual purchase orders to the Sub Contractors for specialist PPMs.
- Ensure annual Subcontract Insurance Policy, Health & Safety/Environmental Policies are updated annually (Jan to Dec)
- Ensure that Subcontract PPM Risk and Method statements are reviewed and signed annually
- Review Subcontract Periodical Planners for accuracy and amend where necessary.
- Annually rollover the Periodical contracts and agree sub-contractor costs for the year with Contract Manager.
- Liaise with the Contract Managers and Engineers to ensure any issues are resolved and we are compliant.
- Deal with any failures on the certificates ensuring remedial works are arranged and quotes obtained to resolve the issues.
- Manage out of hours call out issues and ensure completion of job and relay updates to customers and Contract Manager
- Ensure IBMS/Portals are updated in a timely manner providing updates on the jobs until completion
- Keep the customer updated on all reactive calls until completion
- Attend weekly and monthly customer meetings when required with the Contract Manager and to ensure all jobs are being completed efficiently.
- Prepare Quotations in line with SLA agreement for breakdowns/ Extra works and Projects via IBMS Contact Suppliers for quotations
- Place Orders to Suppliers/Subcontractors for PPM activity/Breakdowns/Extra works and Project works
- Manage Works In progress (WIP) in a timely manner and liaise with ABM Finance team
- Liaise with Engineering teams on the contract providing supporting detail for Site Log Book completion

**ESSENTIAL QUALIFICATIONS & SKILLS**
- Experience of working in an FM administration environment
- Have a good understanding and experience of finance and WIP management
- Worked in a fast-paced team with the ability to remain calm under pressure
- Outstanding communication skills both internal and external
- The ability to effectively prioritise your workload and build relationships with key stakeholders.
- Excellent attention to detail and ability to follow process
- A proactive/can do attitude to work
- The ability to work on own initiative and take full ownership of role

  • Specialist Adult Adhd Advisor

    1 month ago

    Ruislip, United Kingdom Centre for ADHD & Autism Support Full time

    **PLEASE NOTE AN APPLICATION FORM AND COVER LETTER WILL BE REQUIRED, AND THE CANDIDATE MUST HAVE A RIGHT TO WORK IN THE UK** **We are delighted to be recruiting for a specialist Adult ADHD advisor, for our busy, happy centre in Eastcote, NW London. Find out more about us on our website, adhdandautism. org** Although the role states home working as an...

  • Common Services Clerk

    1 month ago

    Ruislip, United Kingdom Canadian Forces - Detachment UK (Ruislip) Full time

    **Who can apply**: Persons legally entitled to reside and work in the country of employment indefinitely. Please include proof of your indefinite entitlement to live where the employment opportunity is located (i.e.: copy of passport).The Canadian Forces Support Unit (Europe) does not sponsor work permits directly or indirectly. **Factors having an impact...

  • Mechanical and Electrical Technician

    1 day ago

    Ruislip, United Kingdom CareerBliss Full time

    Are you an experienced Mechanical and Electrical Technician looking for your next opportunity to support solutions within the Aerospace and Defence sector? If so, the following permanent role may be right for you… As a Mechanical and Electrical Technician you'll have a role that's out of the ordinary. My client maintains the airfield support contract for...

  • Mechanical and Electrical Technician

    1 week ago

    Ruislip, United Kingdom JAM Recruitment Ltd Full time

    Are you an experienced Mechanical and Electrical Technician looking for your next opportunity to support solutions within the Aerospace and Defence sector? If so, the following permanent role may be right for you… As a Mechanical and Electrical Technician you'll have a role that's out of the ordinary. My client maintains the airfield support contract for...

  • Mechanical and Electrical Technician

    1 week ago

    Ruislip, United Kingdom JAM Recruitment Ltd Full time

    Are you an experienced Mechanical and Electrical Technician looking for your next opportunity to support solutions within the Aerospace and Defence sector? If so, the following permanent role may be right for you… As a Mechanical and Electrical Technician you'll have a role that's out of the ordinary. My client maintains the airfield support contract for...

  • Mechanical and Electrical Technician

    1 week ago

    Ruislip, United Kingdom JAM Recruitment Ltd Full time

    Are you an experienced Mechanical and Electrical Technician looking for your next opportunity to support solutions within the Aerospace and Defence sector? If so, the following permanent role may be right for you… As a Mechanical and Electrical Technician you'll have a role that's out of the ordinary. My client maintains the airfield support contract for...

  • Mechanical and Electrical Technician

    5 days ago

    Ruislip, United Kingdom JAM Recruitment Ltd Full time

    Are you an experienced Mechanical and Electrical Technician looking for your next opportunity to support solutions within the Aerospace and Defence sector? If so, the following permanent role may be right for you…All candidates should make sure to read the following job description and information carefully before applying. As a Mechanical and Electrical...

  • Mechanical and Electrical Technician

    5 days ago

    Ruislip, United Kingdom JAM Recruitment Ltd Full time

    Are you an experienced Mechanical and Electrical Technician looking for your next opportunity to support solutions within the Aerospace and Defence sector? If so, the following permanent role may be right for you…All candidates should make sure to read the following job description and information carefully before applying. As a Mechanical and Electrical...

  • Mechanical and Electrical Technician

    2 days ago

    Ruislip, United Kingdom JAM Recruitment Ltd Full time

    Are you an experienced Mechanical and Electrical Technician looking for your next opportunity to support solutions within the Aerospace and Defence sector? If so, the following permanent role may be right for you…As a Mechanical and Electrical Technician you'll have a role that's out of the ordinary. My client maintains the airfield support contract for...

  • School Business Manager

    1 month ago

    Ruislip, United Kingdom DUNBAR EDUCATION RECRUITMENT LIMITED Full time

    I am working with a school in Hillingdon borough who are looking for a School Business Manager. The school is a great school ofted 'good' working within a friendly, supportive environment. The School Business Manager is responsible for: providing professional leadership and management of support staff promote the highest standards of business ethos within...

  • Assistant Store Manager

    1 hour ago

    Ruislip, United Kingdom Aldi UK Full time

    We have some amazing opportunities for Assistant Store Managers to join the growing teams throughout our North West London area. Stores within this area are:EastcoteSouth HarrowSouth RuislipYiewsley As an Assistant Store Manager at Aldi, you’ll need lots of energy, have great leadership skills and a passion for success (just like us). With experience of...

  • HR Administrator

    1 month ago

    Ruislip, United Kingdom ABM Full time

    **Description**: **JOB TITLE: HR Administrator** **REPORTING TO: HR Admin Manager** **LOCATION: Ruislip** **HOURS: Full time (Fixed Term) - 3.5 months** **PAY RATE: COMPETITIVE** **ROLE OVERVIEW AND PURPOSE** **KEY RESPONSIBILITIES** - To administer starter/leaver processes including all documentation, contracts, offer letters - Immigration...

  • Agent

    4 weeks ago

    Ruislip, United Kingdom SCS Railways Full time

    Job Introduction **Role** TAKE CONTROL OF the management of resources for the construction of temporary works required for the placement of permanent earthworks as designated by the Construction Manager. LEAD and DRIVE the Works to progress, in accordance with the Contract Programme, to best commercial advantage, without prejudice to the health and safety...

  • School Administrator

    7 days ago

    Ruislip, United Kingdom Vision Teaching Full time

    **Job details** Job title: School Administrator **Salary**: £85 - £130 Per day Hours: (5 days a week) Contract type: July - Long term **Main purpose** The School Administrator Duties and responsibilities: - Support the office manager with daily school administration. - Using the school’s internal system to record a high volume of data. - Communicating...

  • Unqualified Nursery Assistant

    1 month ago

    Ruislip, United Kingdom Evolve within recruitment Full time

    **Unqualified Nursery assistant** **£9.50 - £11.00** Evolve Within Recruitment are excited to be working closely with a fantastic and well family run nursery. They are looking for a positive, motivated, passionate, conscientious Unqualified Nursery assistant to become part of a friendly and committed team of childcarers. **Benefits**: Competitive...

  • Finance and Admin Assistant

    1 month ago

    Ruislip, United Kingdom Field End Junior School Full time

    **Finance and Administration Assistant (Grade 3)** **Contract type**: Permanent - **Work pattern**:35 hours per week, Term time only (39 weeks) - **Working hours**:Monday - Friday, 08:00 - 16:00 - **Salary information**: Scale 3 £20,807 - £21,149 per annum inclusive of Outer London Weighting (dependent upon experience)We are looking for a motivated and...

  • Science Vacancy in Oustanding school

    4 weeks ago

    Ruislip, United Kingdom Wayman Group Full time

    Are you passionate about science and ready to ignite curiosity in young minds? We are thrilled to present an outstanding opportunity for a Science Teacher to join a prestigious school in Hillingdon, managed by Wayman Education.Position: Science Teacher (KS3/4?5)Location: HillingdonContract: Part-timeStart Date: AprilAbout Wayman Education:Wayman Education is...

  • Drama teacher needed in Ruislip

    3 weeks ago

    Ruislip, United Kingdom Wayman Recruitment Group Full time

    Wayman Education is looking for a Drama Teacher to work within a great school based in HillingdonPosition: Drama Teacher KS3/4Location: HillingdonContract: Full-Time or Part-timeStart Date: AprilAbout Wayman Education: Wayman Education is a leading education recruitment agency committed to connecting passionate educators with exceptional opportunities....

  • Drama teacher needed in Ruislip

    2 weeks ago

    Ruislip, United Kingdom Wayman Recruitment Group Full time

    Job DescriptionWayman Education is looking for a Drama Teacher to work within a great school based in HillingdonPosition: Drama Teacher KS3/4Location: HillingdonContract: Full-Time or Part-timeStart Date: AprilAbout Wayman Education: Wayman Education is a leading education recruitment agency committed to connecting passionate educators with exceptional...

  • Drama teacher needed in Ruislip

    3 weeks ago

    Ruislip, United Kingdom Wayman Recruitment Group Full time

    Wayman Education is looking for a Drama Teacher to work within a great school based in HillingdonPosition: Drama Teacher KS3/4Location: HillingdonContract: Full-Time or Part-timeStart Date: AprilAbout Wayman Education: Wayman Education is a leading education recruitment agency committed to connecting passionate educators with exceptional opportunities. With...