Common Services Clerk

**Who can apply**: Persons legally entitled to reside and work in the country of employment indefinitely. Please include proof of your indefinite entitlement to live where the employment opportunity is located (i.e.: copy of passport).The Canadian Forces Support Unit (Europe) does not sponsor work permits directly or indirectly.

**Factors having an impact on your eligibility for employment**:

- You must be a national of a NATO member country
- You must be willing to undergo background investigation in order to obtain a valid security clearance

**Work environment**:Under the direct supervision of the Movements Warrant Officer (I/C Movements), the common services clerk (movements) is responsible for providing the materiel acquisition and support (MA&S) services related to the movement of assets for the Department of National Defence (DND) and the Canadian Armed Forces (CF). The common services clerk (movements) is also responsible for assisting the I/C movements with arranging the delivery of household goods and effect (HG&E) for CF members posted to the UK.

Financial and Contracting Duties:

- Reviews suppliers’ material to ensure compliance with policy and procedures;
- Creates and maintains contracting files;
- Liaises with various government agencies, Contractors and Suppliers providing information, recommendations and advice to coordinate and action the movement of assets for DND and CAF.
- Confirms financial codes and authorities;
- Provides contracting services for the commercial shipment of goods and transportation; and
- Audits, verifies, certifies, and provides financial control of contracting files.

Material traffic activities Duties:

- Prepares and maintains accurate shipping documentation using current movement system of records;
- Liaises with the commercial transportation industry regarding customs clearances and shipping requirements;
- Prepares and maintains accurate import and export documentations;
- Weights, measures and prepares shipments for transport;
- Assists I/C Movements on various locations with controlling cargo for military air shipments including marshalling, preparing, consolidating, and placement of consignments in containers and mounting on pallets.
- Traces materiel in transit;
- Perform receipt of materiel in the current movement system of records;
- Delivers and provides handover of consignments to consignees;
- Investigates damage and loss of in transit shipments, completes carrier deficiency reports and initiates claims action; and - Files and archives shipping documentation.

Furniture and Effects (F&E) Duties:

- Coordinates and liaises with CAF members and/or DND civilian employees providing information, recommendations and advice to coordinate and action the movement of their HG&E;
- Submits move bookings for the commercial transportation of HG&E using the current system of records;
- Prepares and maintains accurate F&E documentation;
- Coordinates and liaises with various government agencies, Transport Agents (TA) and contractors, providing information, recommendations and advice to coordinate and action the movement of CAF members and/or DND civilian employees' HG&E;
- Monitors and traces HG&E in transit;
- Conducts onsite Quality Control Inspections, ensures compliance with the HG&E removal services contract (HG&E RSC) and completes deficiency reports;
- Conducts move related briefings; and
- Files and archives F&E documentation.
- Other Duties may be required and assigned by supervisor to support CFSU (E) Det London:

- Material Management - Provide services of minor purchasing, receipt, inventory, storage, distribution, interior decoration, maintenance, repair, and disposal of materiel for the (military) support unit.
- Events Coordination - Provide logistics services for (military) support units’ hospitality and team-building events and for other events as determined.
- Fleet Coordination - Provide the (military) support units’ transportation services, coordinate the effective maintenance of the fleet of vehicles and supervise the common services drivers.
- Common Services Program Support - Provide administrative support services to one or more supervisor/manager and provide clerical support to the entire Common Services program.
- Reception - May be asked to provide services and support on behalf of CFSU(E) programs, which could include welcoming visitors, providing general information, and controlling physical access

**Education**:
Completion of secondary education or an equivalent combination of education, training and/or experience

**Language**:
English Essential

**Experience**:

- Experience providing client service
- Experience using Microsoft Suite (e.g. Excel, PowerPoint, Word, Publisher, and Access)
- Experience providing administrative support services in an office environment

**The following will be applied / assessed at a later date (essential for the job)**

**Abilities**:

- Ability to work independently
- Ability to plan and organ