Administrative Assistant

3 weeks ago


Thetford, United Kingdom JX Recruitment Ltd Full time

**Administrative Assistant
Up to £11.50ph DOE
Full time, 12 months maternity cover**

**Overview**:
JX Recruitment are currently looking for an experienced Administrative Assistant on behalf of our client, an established, market leading haulage company based in Thetford (IP24) on a full time, permanent basis working Monday - Friday.

**The company**:
A family run business operating since 1985, offering temperature-controlled storage and transportation services across the UK. The company operate out of two sites with a fleet of around 16 HGV vehicles with room to expand. The company are passionate aboutdelivering a high value level of service, building long term relationships, and ensuring high staff retention.

**The role**:
Administrative assistants are required to provide administrative, secretarial and financial support to the Assistant Manager and office. The Admin team is responsible for all aspects of the day to day running of the business and are first point of call forany enquiries. You will be part of a small but essential team within the business. You will be required to maintain and update accurate information on various data base systems and can write letters handle queries confidently and always maintain confidentialityto deliver a customer focused service more effectively and efficiently.

**Key responsibilities and accountabilities**:

- Type and word-process various documents and electronic information, for example customer stock records.
- Production of 'goods into store’ and 'goods out of store’ paperwork.
- Production of weekly invoices for charges to customers.
- Entering materials onto customers own computer system.
- Communicate and provide information by relevant methods internally and externally to assist and enable organizational operations and effective service to customers etc.
- Covering sales and expenditure using programs such as SAGE, keeping BRC records etc.
- Ensure an accurate, confidential, and effective service by maintaining up-to-date filing systems (paper and electronic), and security of information in accordance with the policies and procedures of the company and relevant legislation including but notlimited to GDPR.
- Provide support for the office and team as required.
- Deliver an efficient and customer focused service, by processing and responding to incoming communication (post, telephone and internet), taking messages, copying and distributing information as necessary.
- Undertake general clerical and administrative tasks to support the service as required.
- Adhere to stated policies and procedures relating to health and safety.
- Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.

Note that purpose of this Job Description is to provide you with details of the main functions and objectives of your post and to identify those areas where your performance will be judged. It is not intended to be a comprehensive description of all yourjob functions. Part of your duties will always include flexibility to help others, to react to changing circumstances and to take on any other extra duties for which you are capable or may be easily trained.

**In return, you will receive**:

- 20 days holiday + 8 statutory holidays (increasing with service)
- Company pension
- Refer a friend scheme.
- Healthcare scheme
- Employee assistance program

JX appreciate and understand not everyone can take calls during work hours, so we offer our time to you outside of your work schedule. We can take your call evenings or weekends if necessary.
- JX Recruitment are acting as an employment business on behalf of this vacancy._



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