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Office Assistant Apprentice

4 months ago

Ipswich, United Kingdom Suffolk Community Foundation Full time

Reporting to the Business Manager, the Office Assistant Apprentice will be part of a small team dedicated to specifically leading on the office function of the foundation.

The Office Assistant Apprentice will be responsible for supporting and producing day to day information to aid the running of the Foundation. This is a varied role that requires attention to detail, initiative, and discretion.

**Key Duties**:
To provide an effective and efficient administrative service to the Foundation.
- To provide an efficient and courteous first point of contact to visitors and preparation and clearance of meeting rooms.
- To become an expert on Salesforce CRM database.
- Assist placing of orders for supplies and services and maintaining stock levels.
- Assist the transition of manual filing to electronic system.
- Responsibility to ensure a safe and healthy working environment.
- Co-ordinate site visits for the Foundation.
- Support the organisation of events and meetings.
- Any other duties as requested.

**Person Specification**:
**Aspirational Skills and Experience**:

- A good work ethic
- Ability to work as part of a team or on their own, using initiative
- Highly organised & methodical with excellent attention to detail
- An excellent communicator able to communicate at all levels with a wide range of stakeholders effectively, in a warm and friendly style
- Friendly and helpful telephone manner
- Ability to work to deadlines and under pressure if required
- Motivated, self-starter with the ability to work on own initiative and ability to manage and prioritise own workload

**What we are looking for**:
A considered individual with attention to detail and a passion for Suffolk’s diversity and its communities

**What we can offer**:

- Unparalleled opportunity to engage with Suffolk’s charity sector, public sector, corporate and private philanthropy as well as vibrant community organisation network
- Encouragement to grow your personal profile with Suffolk’s charitable networks
- UK network of communication peers across Community Foundations, including learning groups, conferences, national opportunities, and intelligence sharing.
- Flexible working arrangements with Ipswich office base
- Defined contribution pension, with employer contributions doubling the employee’s up to 10%; 30 days annual leave (plus bank holidays).

**Training**:

- The role will work alongside an Apprenticeship training course - Business Administrator (level 3), funded by the Foundation.
- Training of software required for the duties within the role

**Job Types**: Full-time, Apprenticeship

**Salary**: £11,648.00-£18,964.00 per year

**Benefits**:

- Company pension
- Free parking
- Health & wellbeing programme
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Language**:

- English (required)

Work Location: In person

Application deadline: 22/04/2024