Facilities Assistant

2 weeks ago

London, United Kingdom Lane Clark & Peacock Full time

At LCP we love what we do, and it shows. We help our clients make good decisions based on insightful analysis, industry expertise, and game-changing technology. Working across a wide range of sectors, including pensions and benefits, investments, insurance, energy, health, sports, and data analytics, we help our clients navigate complexity in order to take the action that matters.

**Purpose of job**

The principal duties will include working as part of the Facilities team at our 40,000 sq ft office space within a multi tenanted building. Providing a proactive and efficient approach to a programme of maintenance and timely completion of all tasks.

The Facilities & Administration team provides wide-ranging support services to the business. Whilst each member of the department has specific responsibility for designated tasks, the department works under a team ethic, whereby assistance and cover is provided by other members of the team. Everyone in the team learns each other’s designated tasks/duties.

**Premises & equipment maintenance (in alphabetical order)**
- ** Air conditioning**: Liaise with service providers as necessary re call outs for air-con units which are independent of the main building’s system. Manage associated BMS and plant maintenance PPM.
- ** Coffee machines / Ziptaps / Vivreau water-dispensers**: Daily inspection to ensure service and cleanliness. Liaise with service provider re PPM and any reactive maintenance etc.
- ** Environmental management**: support the firm’s environmental policy and procedures, including appropriate waste management.
- ** Health & Safety**:Ensure maintenance of H&S equipment, eg fire extinguishers etc. First aid and fire marshal duties etc. Raising / lowering of desks.
- ** Kitchen appliances maintenance**: Fridges, dishwashers, microwaves ovens, cooker hoods etc - liaise with service providers re maintenance call outs and PPM.
- ** Lighting /electrical**: Replace failed strip-lights and bulbs throughout the office, incl meeting rooms, reception areas and kitchens. Maintaining supplies of lighting consumables. Call out of electricians as necessary. Arranging H&S inspections of all electrical equipment, ie PAT and 5 year fixed installations testing.
- ** Maintenance**: Co-ordinate PPM works and reactive maintenance with external contractors. Liaise as necessary with the onsite engineer and other members of the building management team. Daily maintenance inspections of air-conditioning, plumbing, toilet facilities, domestic appliances, office cleaning, lighting, security system, seating, plants, folding wall, miscellaneous office equipment and recording results of such maintenance patrols on CAFM Explorer facilities work control system.
- ** Meeting room reconfigurations**: On request from Front of House staff, setting up furniture and equipment etc in meeting rooms,** eg** reconfiguration and/or removal as required of meeting room furniture and audio-visual equipment.
- ** Office cleaning**: Ensure cleaning works maintained to high standard. Liaise with cleaning contractor. Deal on-site with minor clean-ups as required.
- ** Plant displays**:Weekly maintenance checks of plant displays. Liaise with service provider as necessary. Annual ordering of decorated Christmas trees etc.
- ** Plumbing**:Deal with minor plumbing issues. Call-out of external plumbing contractors and follow up with contractors on attendance at site.
- ** Repairs**:Identify and carry out general small repairs to office equipment/furniture etc, eg window blinds, cupboard door hinges. Liaising with Facilities Manager as necessary. Re-siting of office equipment and furniture.
- ** Security systems**:Managing the security door system, including the supply, programming and issue of security entry cards. Calling off security data on request from Facilities managers.
- ** Storage facilities**:Keep on-site storage facility orderly, clean and tidy. Maintain inventory of all items held on-site and/or at an off-site storage facility.
- ** Welfare facilities**:Check for cleanliness and general maintenance.

**Other duties**
- ** General assistance etc**:Provide cover / assistance to/for other members of the Administration / Facilities team as/when/where required (incl working at other LCP office site).
- ** Joiner inductions**: carry out one-to-one or group induction sessions with new joiners re general office procedures, housekeeping, Health & Safety and environmental procedures.

This job description describes the principal purpose and main elements of the job. It is a guide to the nature and main duties of the job as they currently exist but is not intended as a wholly comprehensive or permanent schedule and is not part of the contract of employment.

**Requirements**:

- 2 years of facilities experience at an office site of comparable size or similar.
- Good IT skills - Excel, Microsoft Teams, Outlook. Experience of CAFM Explorer or similar system (Computer Aided Facilities Management).
- Experi

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