Administrative Assistant Safeguarding Team

4 months ago

Trafford, United Kingdom Manchester University NHS Foundation Trust Full time

To assist in providing a comprehensive, high quality and efficient
administrative service to the Safeguarding Team.

Contribute to best practice and assist in developing working practices in the team to deliver an efficient and effective administration service.

The use of various I.T. systems (e.g. Child Health, EMIS, National Spine) to retrieve and input information.

Prioritise and allocate work resulting from the opening and actioning of mail (paper and electronic).

Develop and maintain, recording and administrative systems to support
safeguarding processes.

Undertaking general office duties as required including filing, photocopying, collating and distributing information, receipt and distribution of incoming and outgoing mail (paper and electronic).

Develop and maintain good working relationships with internal and external partner agencies and services.

Take minutes and arrange meetings, preparing appropriate paperwork as required.

Maintain electronic diaries.

Contribute to the provision of a reception service, greeting patients, staff, and visitors, and ensuring their customer service needs are provided.

Contribute to the maintenance of appropriate stock and non-stock items.

Contribute to the establishment and maintenance of electronic databases

MFT is one of the largest NHS Trust In England with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

**Knowledge and experience**:
Previous experience within an office/administration
environment.
Good knowledge of Microsoft Office package.
Experience in the use of databases.
Experience of maintaining robust filing systems
(paper and electronic).
Understanding of the importance of maintaining
confidentiality, data protection

**Skills**:
Good telephone manner.
Good verbal and written communication skills.
Good organisational and time management skills.
Ability to prioritise workload.
Ability to work as part of a team.
Ability to use own initiative when working alone

Good telephone manner.
Good verbal and written communication skills.
Good organisational and time management skills.
Ability to prioritise workload.
Ability to work as part of a team.
Ability to use own initiative when working alone

Diversity Matters

We’re looking forward to hearing from you

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