Financial Administrator

6 months ago

Old Trafford, United Kingdom Bluesci Support CIC Full time

**Job Title: Finance Administrator**

**Hourly Rate: £14.54**

**Hours: 21**

**Reports to: CEO**

**Accountable to: CEO**

Job Purpose:
The post holder will be responsible for the financial processing and administration for the organisation which supports the service delivery. With excellent numeracy, analytical skills and strong attention to detail to ensure accurate financial information is provided to CEO and Board. The post holder will contribute to the production of monthly management accounts and reporting from Quickbooks accounting software.

Liaise with Community Accountancy Services (contracted payroll provider).

Core

**Responsibilities**:
Provide processing and administrative support for the financial accounting activities

of the organisation.

Processing payments, managing invoices, inputting of expenses into Quickbooks,

ensuring that all are appropriately coded and in line with company procedures.

Maintain and update monthly income and expenditure reports contributing to the monthly cashflow report and spreadsheet.

ensure that expenditure is aligned to the terms and conditions of the funding agreements/contract requirements.

Maintain bank records, effectively and accurately processing all bank transactions in a timely manner.

Support the CEO in the monthly production of financial information for the Board to accurately reflect the financial health and position of the organisation.

Ensure accurate information for payroll is provided to Community Accountancy Services

Provide petty cash oversight.

Liaise with Bluesci room hire and HR administrators

Undertake other admin roles and responsibilities as required

SUMMARY

This job description is an outline of the key responsibilities of the Finance Administrator role and is not intended as an exhaustive list. The job may change over time to reflect the changing needs of the organisation and its services, as well as the personal development needs of the post holder.

As an employee within the organisation you will have the following responsibilities: you must not, by act or omission, endanger the safety of yourself or others and must report all **untoward occurrences**. You must be aware of the signs and symptoms of abuse and neglect and report any concerns to the Safeguarding Lead. You will follow the safeguarding policy and its procedure for reporting concerns. You must be responsible for all the **organisations property **and the reporting of all potential or actual **breaches of security.**

Disclosure of Criminal Background

Successful applicants will be asked to complete and sign a Disclosure Form giving permission for the screening to take place.

Having a criminal record will not necessarily bar you from working with the Organisation. This will depend on the nature of the position and the circumstances and background of offences.

Please note applicants refusing to sign the form will not be progressed further.

The Organisation actively seeks to recruit people currently under represented in the workforce. This includes people from ethnic minority groups, those with mental health and physical disability.

Confidentiality

All information relating to Users of the service and Staff through your employment with Bluesci is confidential all personal information must be collected and dealt with appropriately - whether on paper, in a computer, or recorded on other material and there are safeguards to ensure this is achieved in accordance with the General Data Protection Regulations (or GDPR for short).

As a staff member you will have to conform to these procedures and processes. Any failure to conform or disclosure to any unauthorised person is a serious disciplinary offence.

PERSON SPECIFICATION

**Finance Administrator**

**KNOWLEDGE**

Comprehensive knowledge of Quickbooks accounting software

Working knowledge of Microsoft SharePoint and Microsoft Exchange and office 365

Knowledge of accounting processes and systems within a business environment

Willingness to learn administrative procedures and structures of the organisation that inform financial processes

Financial reporting standards Experience of working within a fast paced environment

**SKILLS &**

**ABILITIES**

Ability to produce written reports and finance spreadsheets

Strong analytical and problem solving skills

Effective communication and interpersonal skills

Ability to work independently and meet deadlines

Excellent attention to detail and accuracy

**QUALIFICATIONS**

**EXPERIENCE**

Minimum 12 months Accounting administration experience in a finance and accounting role

Proven experience of bookkeeping principles and practice

Experience using Quickbooks accounting software

**QUALITY**

Demonstrate understanding of acceptance and commitment to the principles underlying Equal Opportunities.

**Job Type**: Part-time

Pay: £15,877.00 per year

Expected hours: 21 per week

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year

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