Ao Medical Administrative Officer

7 months ago

Crumlin, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 312640**Salary**:

- £24,040- Per annum (pro-rata for part time)- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Administrative Officer- AO**Contract type**:

- Permanent**Business area**:

- MOD - Strategic Command - Defence Medical Services (DMS)**Type of role**:

- Administration / Corporate Support
- Other**Working pattern**:

- Full-time, Job share**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Aldergrove Medical Facility, Alexander Barracks, Aldergrove Flying Station, Crumlin BT29 4BPAbout the job

**Job summary**:
Here at Defence Primary Healthcare (DPHC), we are inclusive and dedicated, working to provide excellent care to our entitled personnel.

We are looking for a friendly, well-organised and adaptable Medical Administration Officer to join our encouraging and welcoming team of dedicated military and civilian healthcare professionals and administrative staff working within the Aldergrove Medical Facility, Alexander Barracks, Crumlin and to provide cross-cover at Holywood and Lisburn Medical Facilities when required as part of the NI Combined Practice.

We have a full time position offering 37 hours per week. Requests to work flexibly and/or part time will be considered, taking into account business needs. Please note the salary will be pro-rata where part time hours are undertaken.

Does this sound like the role for you? If so, we would love to hear from you

**Job description**:
The duties could include the preparation of notes and statistics before and after clinics and surgeries. Administration of all clinical records for Service personnel and entitled civilians. General secretarial and administrative support to the Primary Care Rehabilitation Facility (PCRF) and medical Practice teams. Facilitation of effective communication between patients, members of the teams, secondary care, and other associated healthcare agencies.

**Person specification**:
Main details of the role include but are not limited to:

- Open up/locking of Practice premises and maintaining security in accordance with Practice protocols. Where appropriate maintaining Health and Safety and Environmental protection standards and Control of Substances Hazardous to Health (COSHH). Ensuring colleagues and visitors to the Practice comply with Practice Health and Safety policy. Reporting all accidents, injuries, and dangerous occurrences promptly to line management.
- Overseeing the running of clinics, maintaining, and monitoring the Practice appointments system. Preparing documentation for all clinics, checking documents after clinics, and taking appropriate action and filing away documents promptly.
- Ensuring that all medical documentation/records are up-to-date, accurate and neat. Managing the implementation of systems for the successful performance of medico-legal requirements, medical ethics, and patient confidentiality.
- Compiling and processing of Full Medical Board paperwork and other documentation as necessary.

Please refer to the attached Terms of Reference for a full list of duties.

**Essential Criteria**
- Information Technology (IT) literate
- Excellent communication skills
- Be prepared to work as part of a team
- Maintain patient confidentiality

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Leadership
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace

**Benefits**:

- Alongside your salary of £24,040, Ministry of Defence contributes £6,491 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- £750 per annum (pro-rata) NI RRA
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- Free parking
- Access to Gym
- Access to dining facilities
- Eligible for Defence Discount card/ Blue Light card
- Apprenticeship opportunities

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.This job role may be suitable for hybrid working, which is an informal, non-contractual and voluntary arrangement, blending a balance of attendance in the workplace (your permanent duty station which is based on business assessment of where the work is best done) and working from home as a personal choice (if the role is suitable for this). If you are successful, any opportunities for hybrid working will be discussed with you prior to you taking up your post.

The sift will be completed within 5 working days of the vacancy closing date. Interviews will be held on a date to be confirmed.

There will be no reimbursement for any travel expenses for the interview.

This post does not offer any assistance with reloca

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