Part Time Personal Assistant
2 weeks ago
Overview:
GB Railfreight are currently seeking a truly outstanding PA who loves going the extra mile and will add value at every turn.
We want you to gain a comprehensive understanding of our industry and a keen awareness of our organisational goals and objectives. By understanding our business inside out you will be able to proactively contribute to our success, being empowered to make decisions and adapt to evolving priorities. This role will appeal to you if you like working in a busy environment, enjoy a variety of tasks and have the flexibility to travel to other sites as and when required.
You will play a crucial role in supporting the Asset Director of the Company. Ideally you will have some project management experience, possess fantastic organisational and interpersonal skills and enjoy being that 'go to' person at our Peterborough office.
The requirement is 24 hours per week and can be worked over 3 to 5 days, we are flexible, so whatever suits you best allowing you to tailor your working hours to suit your lifestyle.
Join our team at GB Railfreight and become an integral part of our success story
**Responsibilities**:
- Diary management
- Provides high quality documentation
- Manage the administration of meetings; including board meeting and executive meeting preparation.
- Proactive in liaising with contributors to ensure the smooth running of meetings.
- Take minutes and maintain accurate records of meetings
- Proactively follow up on action points from meetings as required.
- Conduct research and compile data as needed
- Manages all administration needs for the Asset Director including any travel arrangements, hotel bookings and management of expenses.
- Provide adhoc administration support to other Directors of the business and support the smooth running of the office
- Provide office support including welcoming guests, answering calls to the office.
- Assist with budgeting and expense tracking
- Organise and maintain physical and electronic files and records
Qualifications:
**Essential**
Self motivated and pro-active individual with good interpersonal skills that communicate with stakeholders across the business.
Excellent organisational skills are a necessity in the role.
Due to the nature of the role you will need to have proven experience of maintaining high levels of confidentiality
Proficient in Microsoft packages
Exceptional spelling, punctuation and grammar
GCSE English and Maths (or equivalent) in grade C or above
Flexible and willing to travel
**Desirable**
Our Values
Professionalism - Safety and security is paramount in our business, and we feel that this embodies the foundation of a high achieving safety culture
Support - We look after our people and they in turn are encouraged to look after each other
Communication - The transparency of our is business is valued by our colleagues and customers
Trust and Empowerment - We believe that openness and honesty make for the best relationship because it leads to trust and confidence
Enjoyment - Taking pleasure in coming to work at GBRf is actively encouraged right from the top
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