Sixth Form Admissions Officer

5 months ago

Oxford, United Kingdom ST EDWARD'S SCHOOL OXFORD Full time

**6th Form Admissions Officer**

**Reports to**: Registrar

**Responsible to**: Bursar & COO

**Contract**: Permanent, full time and all year round

**Salary**:Up to £30,000 per annum. Salaries are reviewed annually by the School with increases effective from 1st September.

**Contracted hours**: Core hours of work are 7.5 per day, Monday to Friday, (with an unpaid lunch break) resulting in a total of 37.5 worked hours each week. There is a requirement to work on three or four Saturday mornings during each term. The post holder will also be required to work up to two Sunday’s per year and occasional evenings, for which time off in lieu will be given. A flexible attitude is required regarding hours of work, to meet the demands of the position.

**1. Role Purpose**

A highly organised individual is required to support both the Registrar and Deputy Registrar in managing the 16+ and 14+ entry admissions process from enquiry to enrolment of pupils, in addition to organising and managing termly experience and familiarisation events.

**2. Role Dimensions and Scope for Impact**

The Admissions Department is the first point of contact for all families looking for their children to join the School and as a result the role is customer-focused, fast-paced, busy all year round and no two days are the same. There is a need to get involved in a wide variety of tasks. The department processes initial enquiries from prospective parents and pupils, organises events to market and promote the School, manages the entire admissions process for all new pupils and is responsible for accurate record keeping and the provision of data. It is managed by the Registrar who is currently supported by a team of six.

**3. Principal Accountabilities**

**Admissions for Year 12 (16+) and Year 10 (14+) Entry**
- Act as a main point of contact for all enquiries from initial enquiry through to enrolment ensuring clear lines of communication and correspondence throughout.
- Draft offer letters and maintain accurate records of acceptances, rejections and waiting lists.
- Attend events held during the evenings and sometimes at weekends to help promote the School to prospective families.

**Entrance Examinations and Scholarships**
- Manage arrangements for Year 12 & Year 10 entrance examinations, including liaison with relevant internal staff to set and mark tests.
- Arrange for reports and references from current schools.
- Produce information on scholarships awarded.
- Produce all resultant offer letters.

**Agents**

**Open Mornings**
- Arrange, participate in and represent the School at Open Days held on Saturdays during term time ensuring venues are organised, catering is ordered, logistics support is in place, visitor badges and literature are prepared and, on the day, meeting prospective parents and offering information about admission to the School.

**Administrative Duties**
- Coordinating administrative aspects of the Registrar’s office, including the day-to-day office management. This will include preparing standard letters, photocopying, filing, preparing and maintaining mailing lists and archiving.
- When required, making travel arrangements, both UK and international for the Registrar and Deputy Registrar.
- Providing assistance to colleagues and assisting in all aspects of the smooth running of the Registrar's Office.
- Any other duties as requested by the Registrar or, in their absence, by the Deputy Registrar.

**Database Management and Analysis**
- Maintain admissions data using the iSams database (training will be given) ensuring the integrity of information by ensuring day to day input of information.
- Analysis of admissions data.

**Other Duties**
- Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be specifically identified. You may be therefore required to undertake other tasks and duties that commensurate with the grade and nature of the role and/or in the reasonable discretion of the School.
- This job specification is current at the date shown. It will be reviewed from time by the Bursar to ensure that it remains current and the School reserves the right to make reasonable changes.

**4. Key Performance Measures (KPIs)**
- Achievement of recruitment targets
- Improvement in conversation rates from enquiry to accepted offer
- Admission entries are processed in a timely manner
- Experience & Familiarisation Events are well organised and managed
- Entrance examinations are well organised and efficient
- Positive feedback is received from prospective pupils and parents
- Excellent relationships are maintained and developed with Agents and Staff

**Knowledge, Skills, Experience and Personal Attributes**

**Qualifications**

Educated to A-level standard or equivalent - Essential

Educated to degree level standard or equivalent - Desirable

Certificate in AMCIS Admissions Management or equivalent training course - Desirable

**Knowledge an

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