Vendor Governance Operative

2 weeks ago

Stevenage, United Kingdom Sodexo Full time

Job Introduction
As Vendor Governance Operative (Supply Chain Administrator) you'll provide a high quality service to internal and external stakeholders across the Sodexo business, responding to issues and queries concerning Vendor Governance policies and procedures and the Sodexo approved supply chain, across food and non-food categories.

You'll review supplier information and documents as part of the supplier pre-qualification (PQQ), whilst also maintaining supplier contracts and contract management processes. This is an excellent opportunity to join a dynamic team and use your communication and administration skill set.
- This role is a hybrid role based in the office however with the opportunity to work from home a couple of days a week._

**What you’ll do**:

- Day-to-day communication with suppliers and contractors via various means. Regular liaison with internal and external stakeholders on all matters relating to supplier compliance, contracts, pre-qualification questionnaires (PQQ), audits and overall vendor governance processes and policies.
- Manage Sodexo’s supplier and contractor PQQ process - review new and existing supplier records in a cloud-based supplier platform (Arcus) and assess information and documents for quality and compliance against defined risk management protocols. Co-ordinate accurate and timely population of data in spreadsheets and systems and the transfer of data into internal systems for valued sharing and reporting.
- Assist with supplier contract management process in the Arcus platform - check for errors and omissions, prepare documents, maintain contract libraries, track and monitor contract dates and co-ordinate signatures through DocuSign.
- Maintain food supplier audit records in collaboration with internal HSEQ function - review food supplier records, check accreditations, identify non-conformances against Sodexo’s Code of Practice, schedule audits.
- Involvement in occasional internal project work relating to Vendor Governance & Data, including system and process reviews
- Obtain Dun & Bradstreet financial risk reports and carry out additional due diligence in related platforms for anti-bribery, corruption and sanctions risks.
- Run ad-hoc supplier reports and check supplier master data in SAP.
- Attend internal meetings and occasional workshops (with infrequent travel) with internal and external stakeholders to support and advise on all aspects of Vendor Governance processes and systems.
- Promote compliance and adherence to Sodexo’s procurement policies and risk management frameworks.
- Provide ad-hoc support to the Master Data team, as and when required.
- Update and maintain templates in the Vendor Governance Document Register, as and when required.
- Champion risk and compliance in the supply chain.

***
**What you bring**:
- Qualified with GCSEs (Grade C or equivalent) in Mathematics and English Language- Strong communicator both written and orally, able to convey points of view successfully, with excellent influencing and negotiating skills- Process and policy driven with confidence to implement, enforce and challenge supply chain compliance-
- Methodical, organised, and accurate with excellent attention to detail, able to prioritise workloads effectively within a busy support service environment- Looks for continuous improvement in process and performance- Experience at delivering to SLAs and/or KPIs- Collaborative team working skills but also able to work to own initiative, with strong problem solving skills- Driven and motivated with a willingness to learn and progress, and the ability to be flexible and adaptable- Experience in a customer helpdesk, office administration or a customer service team- Desirable experience in a compliance, supply chain and/or procurement role.- Ambassador for the Vendor Governance & Data team, Supply Management department and wider Sodexo company

**What we offer**:
**Excellent benefits package**
Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

- Flexible and dynamic work environment
- Competitive compensation
- Access to ongoing training and development programs
- Countless opportunities to grow within the company

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