Document Manager

3 weeks ago

Manchester, United Kingdom National Highways Full time

Your new role

National Highways has a fantastic opportunity for an articulate and motivated Individual to join our Major Projects Directorate as a Document Manager. This role sits within our Major Projects Delivery Services division and can be worked from any of our Birmingham,Bedford, Bristol or Manchester offices.

The role sits within a small but supportive team and would be a good fit for someone looking for a new challenge which also provides great opportunity for personal growth and development within Information Management.

What you’ll be leading on

1. Provide an independent champion and assurance function for Major Projects on document and records management.

2. Implement and embed Business Collaborator including required processes, procedures and templates, consistent with Highways England Project Control Framework; ensuring effective governance of document creation, storage, change and access, delivering compliancewith statutory and contractual data protection and confidentiality requirements.

3. Support the Major Projects Delivery Services, Head of Information & Knowledge Management on driving document management in Major Projects to best practice industry standards.

6. Collaborate with Major Projects Programme Management Offices, delivery teams to identify good and poor document management practices and procedures. Escalate, when required, and provide recommendations for relevant action to be taken based on this analysis.

7. Regularly review and report to the Head of Information & Knowledge Management the effectiveness of the document and records management arrangements in Major Projects.

8. Support a Systems Administrator function, in Major Projects Programme Hub to ensure technical upgrades and corrective intervention to Business Collaborator are delivered, when required.

9. Provide a 'help-desk’ facility for Major Projects to provide advice and guidance on document management and to resolve queries and issues.

10. Collaborate with document management super users across the Major Projects directorate and wider Highways England organisation, to contribute to consistency and share best practice.

To be successful you’ll need

Experience of working in a complex project and programme environment
Experience and evidence of using electronic document management systems for controlling and reporting project or programme data.
Experience working in a document or information management role.
Evidence of successful engagement with internal and external clients and stakeholders.
Understanding of the industry best practice approach to the Information management profession.
A bit about us

Major Projects purpose statement: "A leading, intelligent, commercially astute major projects client organisation. Responsible for the initiation and delivery of national and regional road infrastructure asset investments, that safely deliver important outcomesfor our customer and stakeholders."

The Major Projects Delivery Services (MPDS) purpose is to make successful delivery outcomes possible through business level controls, developing professions and capability, maximising innovative thinking and being a critical friend.

About Us
Why you should join us

At National Highways we believe in a connected country. We are passionate about creating a culture where colleagues feel connected, included and enjoy greater wellbeing to achieve this. We’re proud that as an organisation we are continually striving to dobetter and actively encourage and support our colleagues to do the same with their careers.

So, if you put safety first, take ownership of your work, show passion for what you do, work effectively in a team, and demonstrate integrity in how you do it - then you’ll be a great fit for our organisation.

An informal blended working approach has been adopted for many of our roles across National Highways. We offer many different ways to work flexibly and we’re open to discuss part-time working, job shares, and flexible start and finish times.

Please wait until the interview stage before asking us about flexibility, and we will explore what is possible.

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