Accounts Payable Team Leader

4 days ago

Loanhead, United Kingdom Atalian Servest Full time

**Would you be interested to join a leading facilities management company with a reputation for excellence?**

Atalian Servest is currently recruiting for an Accounts Payable Team Leader to join our passionate and driven team in Loanhead

**Reference: /CF/11-08/540/92/RP1**

**Job Title: Accounts Payable Team Leader**

**Contract: Permanent, Full-Time**

**Working Hours: Monday to Friday - 08:00 to 16:30**

**Location: Loanhead**

**Responsibilities**:

- Oversee daily, weekly, and month-end of the “Technical Services” and “Projects” division’s accounts payable functions including the month-end close process, supplier statement reconciliations, invoice processing and supplier payments
- Manage and develop the existing accounts payable team, including Accounts Payable Assistants and Senior Accounts Payable Assistants. Drive team performance and delivery of objectives and embed a culture of compliance and internal control.
- Establish a proactive process of supplier statement reconciliation, moving the team from reactively processing invoices from an inbox to proactively reconciling supplier statements identifying and resolving differences.
- Ensure the statement reconciliation process is full proactive and clearly managed the end-to-end process from reconciliation to resolution of any queries or missing documents so that the account is fully in line with expectations.
- Embed a clear process framework and communicate this effectively with suppliers to manage expectations and improve relationships
- Implement clear SLAs (agreed both internally and externally) together with an escalation process to assist with resolutions being undertaken at the correct levels and with the correct focus
- Build and maintain relationships with major stakeholders, such as key suppliers, the procurement team and the divisional finance lead.
- Work alongside the AP manager and Technical Services/Projects finance leads to ensure that the function is providing the best available data to support the business operations.
- Implement and continual improvement of internal controls, harmonising processes to best practice.
- Creation of compliance frameworks and driving best practices within the systems environment.
- Ensuring correct training is provided to staff within the technical services/Projects accounts payable teams.
- Establish a process of managing purchase order queries with the operations team, ensuring once an issue with a PO has been identified that it is followed up and taken to resolution enabling the supplier statement to be fully reconciled.
- Produce valuable management information capable of driving strategic decision-making.
- Liaise with internal and external stakeholders including the Group’s auditors.
- Delivery of all reports, schedules, and information to relevant stakeholders within tight deadlines
- Identification, management, and resolution of potential problem accounts
- Investigate and handle queries and compile necessary documentation for escalation
- Work closely with stakeholders across the business to ensure excellent service in line with SLAs where appropriate, together with clear communication around performance against these
- To perform any other ad-hoc duties as required
- Ensure payment practice reporting framework requirements are met.
- Ensure CIS tax submissions are completed accurately in accordance with deadlines.

**Requirements**:

- Experience improving internal control and process frameworks
- Effective communication across a range of stakeholders
- Experience managing a ‘high-volume’ transactional Accounts Payable function
- Self-motivated and able to work effectively in a fast-paced environment
- Experience with line management, including managing temporary resource
- Excellent organisation skills and the ability to prioritise and manage own workload and the workload of the team.
- Have a positive and focused attitude when dealing with all colleagues
- Be able to take personal responsibility
- Have a flexible and positive attitude towards work
- Experience using Access Dimensions, Concept, Microsoft Dynamics 365 and OCR technology is desirable.
- Be keen to improve your own learning and development continuously
- Experience with CIS tax is desirable
- AAT level 4 or comparative finance qualification is desirable
- High level of Microsoft Excel competency

**Benefits**:

- Paid Holiday.
- Employee Referral Scheme.
- Learning and development opportunities.
- Supportive working culture and future progression opportunities.
- Mobile, legal, bicycle, breakdown, and retail discounts.
- Eye test and glasses reimbursement.
- Cycle 2 work scheme.

**How to apply?**

** STRICTLY NO AGENCIES **

**Atalian Servest won the IWFM Impact Award 2021 for Diversity & Inclusion.**
- Atalian Servest are an equal opportunity employer and are proud of the diversity represented across our business._

The IWFM Diversity Initiative award is one of the most significant in the UK facilities manage

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