Facilities Administrator
2 months ago
**Job Description as Facilities Administrator with Stork**:
To provide administrative support to the business in a professional, timely and cost efficient manner to ensure that functional and business support needs are met. Assisting in the efficient and successful running of the facility and operations, in line with company standards.
Personnel
- Assisting with the induction departmental processes in close liaison with team members.
- Actively promote and ensure company HSEQ polices are not compromised.
- Ensure that all department personnel information is recorded and is accurate.
- Liaise with all personnel (Internal & External) to ensure any job specific certifications are received and uploaded onto the internal system to meet core mandatory certificate requirements for the designated role.
- Where applicable follow internal process for engagement of PAYE & Limited Company personnel.
Financial
- Follow all purchasing and ordering processes.
- Raise requisitions and cheque requests for authorisation.
- Process expenses requests for authorisation.
- Collate and verify all supporting documentation is correctly coded to support the invoicing process.
Administration Support
- Respond to all business administration requests from internal and external stakeholders.
- Maintain good working relationship with managers and staff.
- Process all department mail incoming.
- Maintain stationery levels as directed.
- Confirm receipt of and ensure that administration requests are actioned in a timely manner.
- Promptly log / action all facility requests - liaising with Facilities team in Aberdeen
- Supervising contractor scheduled work on site
- Record maintenance records and certificates for all site equipment, ensuring all documentation is always filed / recorded correctly
- Carry out daily, weekly, monthly checks as per PPM
- Allocation / de-allocation of work stations and business cards for new starts / leavers
- Maintain First Aid, Fire Warden, WeCAREand Safety Rep Posters for site
- Support HSEQ Team Lead for England
- Maintain visitors and contractor safety induction register
- Manage permit to work procedure in conjunction with Facilities Team
HSEQ
- At Stork, Safety is our first Core Value and we believe that safety is a team effort. Safer Together is employee owned. It is how we think, communicate and act at Stork.
- As a member of the Stork team, there are expectations of you within your role:
- Be aware of, and understand your HSEQ responsibilities relevant to your role, if unsure ask your Line Manager
- Work in partnership with HSEQ on any HSEQ matters
- Work in accordance with your departmental HSEQ Service Level Agreement
- Understand and adhere to the Safer Together behaviours
**JOB REQUIREMENTS**
At Stork, we attach great value to the key competences of our employees. We expect you always give safety the highest priority and that you are strongly working together with others. You are a specialist in your area of expertise and you have a proactive and entrepreneurial attitude.
**Specific Requirements for the Facilities Administrator**:
**Experience and Skills**
Moderate level of experience in:
- Ability to manage and prioritise workload to meet the demands of the organisation.
- Experience in using MS Office software in particular Word, Excel and Outlook.
- Ability to engage and communicate effectively (orally and written) with all internal and external stakeholders
- Solid organisation and planning skills.
We understand that our people are key to achieving Storks ambition to be the Industry reference every day, everywhere and we are proud to have been awarded the **Investors in People Gold standard in recognition of our strong employee engagement focus.**
**WORKING CONDITIONS**
**_There are many great reasons to work at Stork -_**
**Competitive Benefits**
In order to attract and retain skilled, competent and customer focused people we offer a competitive and extensive benefits package providing a suite of both contractual and voluntary benefits including access to corporate discounts. Employee benefits will depend on work location and role, however, may include life assurance, income protection, and private medical insurance.
In addition we recognize the importance of providing flexibility to our employees and offer a Flexi Friday working arrangement as well as the opportunity to purchase additional annual leave**.**
**Location**: Grimsby
**Hours**: 40 hours
**Contract**: Permanent
**Working Arrangements**:Office based
**COMPANY INFORMATION -**
Stork, a Fluor company, is an expert provider of maintenance, modification and asset integrity services to the global oil and gas, chemicals and process, metals and mining, power, and manufacturing industries. We are dedicated to improving asset performance, safety and cost efficiency for our Clients throughout the complete asset life cycle.
With a team of 19,000 employees in over 100 countries, we serve more than 4,000 Clients across 6 conti
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